Standard Report - 940 Schedule A Template

Report Description

A 940 Schedule A is a federal form that accompanies the Form 940 and must be filled out indicating every state in which an employer has paid Unemployment Tax for that tax year. This report makes filing end-of-year 940 tax documentation easy.



Parameter Name




List of Year or Year followed by | and Staffing Company (if Supplier property GenerateSeparateGSXMLFile

Is set to True)

Shows the Year and the staffing company from the Config Year (Admin>Employer>Config Year). The year shown is of this year or prior year. The year is shown only if there is Q4 quarter in the Config Year Supplier Quarter.


Report Fields

Field Name


Staffing Supplier Code

Staffing supplier full name

Employer identification number (EIN)

Staffing supplier FEIN

Postal Abbreviation

Shows “X” (if there is data for the state in the table GS_Company940SutaState for the year chosen in parameter) followed by Postal Abbreviation

FUTA Taxable Wages

Shows FUTATaxableWages From the GS_Company940SutaState table

Reduction Rate

Shows hardcoded Reduction Rate

Credit Reduction

Shows ReductionAmount from GS_Company940SutaState table


Greenshades Data

Customers using Greenshades to process taxes should visit to obtain quarterly tax data needed for the 940 form.


FUTA credit reduction states

Per the IRS, a state is a credit reduction state if it has taken loans from the federal government to meet its state unemployment benefits liabilities and has not repaid the loans within the allowable time frame. A reduction in the usual credit against the full FUTA tax rate means that employers paying wages subject to unemployment insurance (UI) tax in those states will owe a greater amount of tax.

If a FUTA credit reduction is applicable for any state, it will be mentioned here on the 940 A form for 2023-2023 Schedule A (Form 940) ( To reflect the FUTA credit reduction state and the rate on the 940 Schedule A report, you will enter the credit reduction rate in Admin Tools > Employer > Tax > Tax Rate.

Click Add New, then search for FUTA ER for the applicable state.

  • Enter 1/1/XXXX and 12/31/XXXX as the start and end dates. Click Save.

  • For example, for CA, there is a credit reduction of 0.06% for 2023. By selecting the CA FUTA ER option and entering the start and end dates of the year, we have entered and saved the rate

Note - Adding in the FUTA ER rate will impact this report, but will NOT automatically add the tax to other reports such as the Taxes Summary Lite, Taxes Summary AQ, etc. 


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