Standard Report - 940 Schedule A Template

Report Description

A 940 Schedule A is a federal form that accompanies the Form 940 and must be filled out indicating every state in which an employer has paid Unemployment Tax for that tax year. This report makes filing end-of-year 940 tax documentation easy.

Parameters

Parameter Name	Options	Explanation
Year	List of Year or Year followed by | and Staffing Company (if Supplier property GenerateSeparateGSXMLFile Is set to True)	Shows the Year and the staffing company from the Config Year (Admin>Employer>Config Year). The year shown is of this year or prior year. The year is shown only if there is Q4 quarter in the Config Year Supplier Quarter.

Report Fields

Field Name	Explanation
Staffing Supplier Code	Staffing supplier full name
Employer identification number (EIN)	Staffing supplier FEIN
Postal Abbreviation	Shows “X” (if there is data for the state in the table GS_Company940SutaState for the year chosen in parameter) followed by Postal Abbreviation
FUTA Taxable Wages	Shows FUTATaxableWages From the GS_Company940SutaState table
Reduction Rate	Shows hardcoded Reduction Rate
Credit Reduction	Shows ReductionAmount from GS_Company940SutaState table

Greenshades Data

Customers using Greenshades to process taxes should visit http://www.greenshades.com/support.php to obtain quarterly tax data needed for the 940 form.

 

FUTA credit reduction states

To reflect the FUTA credit reduction state and the rate on the 940 Schedule A report, you will enter the credit reduction rate in Admin Tools > Employer > Tax > Tax Rate.

Click Add New, then search for FUTA ER for the applicable state.

• Enter 1/1/XXXX and 12/31/XXXX as the start and end dates. Click Save.
  
  
• For example, for CA, there is a credit reduction of 0.06% for 2023. By selecting the CA FUTA ER option and entering the start and end dates of the year, we have entered and saved the rate

Note - Adding in the FUTA ER rate will impact this report, but will NOT automatically add the tax to other reports such as the Taxes Summary Lite, Taxes Summary AQ, etc. 
 

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