Washington Paid Family Leave and WA Cares Fund Export (2023: Q3 +)

Washington requires Quarterly Reporting for Paid Family Leave and WA cares fund deductions effective 10/1/2023 (Quarter 3). This report combines reporting for both deductions. Once the report is created and exported you can then upload it to this site.

SecureAccess Washington

More details on reporting can be found at this link-File your quarterly report and pay premiums – Washington State's Paid Family and Medical Leave

A Washington - Paid Family & Medical Leave - Wage Report export has been added to the Weekly Process section. Users can be granted permission to this export via Desktop Application > Admin Tools > System > Report > Advance Query > User.

To run this export from the Desktop Application:

1. Click on Weekly Process
2. Click Export/Import right side tab
3. Select feed Washington - Paid Family & Medical Leave and Cares
   
   
   
4. Enter Parameters
   1. Quarter - the quarter for which to export wage data for Paid Family Medical Leave Reporting 
      1. Note: Start typing the desired quarter in the following format to more easily select quarter (press tab after entering quarter)
         Format: supplier full name: Supplier Quarter Year
         Example: ABC Full Name: Q3 2023
   2. Phase
      1.  Analysis: Run the export in this phase to see column headers as well as additional relevant data
      2. Generate Report: Run the export in this phase to get a file per the state specifications
         
   3. FEIN: This is a freeform field that allows the user to narrow down the set of results generated in the export file by specifying individual FEINs. Two suppliers with the same FEIN can be combined into one report.
5. Select file export location
6. Click on the Process File button
   1. File named WAPFMLYYYY-MM-DD.csv will be created in export location

Export Data

Note: Primary source for data is payment check transactions with work site in WA.

Phase	Column	Data Notes
Analysis	Need Revision	This value will be 1 if any errors or potential issues are identified
Analysis & Generate Report	SSN	Employee SSN
Analysis & Generate Report	Last Name	Employee Last Name
Analysis & Generate Report	First Name	Employee First Name
Analysis & Generate Report	Middle Initial	Employee Middle Initial (may be blank)
Analysis & Generate Report	Total Hours	Employee's total hours for reporting quarter (dates based on supplier config year quarter setup)
Analysis & Generate Report	Total Wages	Employee's total gross wages for reporting quarter (dates based on supplier config year quarter setup)
Analysis	PFML Withholding	Total amount withheld from employee paychecks for employee premium
Analysis	PFML Contribution	Total employer share on employee paychecks for employer share
Analysis	WACaresExempt	Looks at the “is tax exempt" checkbox on the tax tab,
Analysis	Note	Information about errors or potential issues. Such as if total sum of withholding and contribution does not equal state defined premium rate percentage of employee gross wages.
Analysis & Generate Report	DOB	MMDDYYYY; the Date of Birth field

This report is for filings prior to Quarter 3 2023.

• Washington Paid Family Leave Export (2023: Q2 and before)

3rd party link Disclaimer: These links are being provided as a convenience and for informational purposes only; they do not constitute an endorsement or an approval by [The author] of any of the products, services or opinions of the corporation or organization or individual. [The author] bears no responsibility for the accuracy, legality or content of the external site or for that of subsequent links. Contact the external site for answers to questions regarding its content.