Configuring Piecework Pay in Avionté

Updated June 24, 2021 19:56

Overview

Updated 06/24/2021

What is Piecework?

Piecework means that the worker is paid per unit, rather than the traditional per hour of work. For example, an employee gets paid per the number of rooms cleaned, boxes assembled, or cell phones repaired. Users can configure Avionté to pay employees piecework.

Add New Transaction Type

The first step to set up Avionté for piece rate pay is to create a new transaction type to indicate the employee is being paid piecework rather than hourly. To create the new transaction type:

Navigate to Admin Tools > Transaction Type
Click Add New
Enter a Name and Description for the transaction type. (Example: "Piecework") The Name and Description can be identical, or you may make the Description more specific.
Select Paycode from the Transaction Type drop-down list.
In the Vertex CMP Code drop-down list, select Cash. This will ensure the employee is taxed appropriately.
In the Shared By section, select which branches should have access to this new transaction type. Be sure to select any branches in which you will have employees paid piecework.
Click Save.

Configure the Transaction Type

After the transaction type has been added to your system, there are some additional settings you will want to change to get this transaction type to function properly. To configure the properties for this transaction type:

Navigate to Admin Tools > Transaction Type > Property tab
In the Branch drop-down field, select a branch to which you saved the piecework transaction type.
Check the Apply changes to all Branches checkbox. This will ensure that any changes made to properties will apply to all branches.
Filter the Name column to the name of your piecework transaction type. You may also use the drop-down to select the transaction type name from the list.
Scroll to locate the UnitstoHoursMultiplier column. You will want to set the value of this property to the average number of units or "pieces" an employee could complete in one hour. This allows for more accurate reporting on tracking hours worked by the employee. Enter the number in the column and Tab off the column to save. A prompt will appear, asking if you would like to save this change for all branches. Click Yes to save the change.
If you are using Avionté's ACA Tracking features, you will also want to scroll to locate the IncludeinACAHours column. Set this property to True for your piecework transaction type so employee's piecework hours are included in their ACA hours tracking. Be sure the Tab to save the change.

Using the Piecework Transaction Type

Once the transaction type for piece pay is added and configured, you may add this transaction type to orders and assignments. If a job will be paid piecework, you can add the transaction type to the Order and/or Assignment. Then, the proper transaction type will be pulled into Time Entry when you create transactions for the order and corresponding assignments.

Adding Piecework Transaction Type to Orders

To add the piecework transaction type to an Order:

Navigate to the Order > Detail screen
In the Rate section, select your piecework transaction type from the drop-down list
Enter the rate the employee will be paid per "piece" in the PayRate column
Enter the rate the customer will be billed per "piece" in the BillRate column
Tab off the line to save.
Right-click and Delete Rates for any other transaction types listed that are not needed for this Order (example: Reg, OT)

Now, any subsequent Assignments created for this Order will automatically have the piecework transaction type and rates added to it, which will then flow into Time Entry.

If you have already created assignments on this order, you will need to update the transaction types on these assignments as well. To update the transaction type on the Assignment:

Navigate to the Assignment > Detail screen
In the Rate section, select your piecework transaction type from the drop-down list
Enter the rate the employee will be paid per "piece" in the PayRate column
Enter the rate the customer will be billed per "piece" in the BillRate column
Tab off the line to save.
Right-click and Delete Rates for any other transaction types listed that are not needed for this Order (example: Reg, OT)

Piece Pay in Time Entry

Once the piecework transaction type is added to the Assignment, the employee's transaction will be created in Time Entry with the proper piece pay line item. Add the number of "pieces" for which the employee should be paid in the Pay Unit column. The Bill Unit column will automatically update with the same number. Tab off the line item to save, and the employee's Total Pay and Total Bill will calculate.