Washington Paid Family Leave Export

Overview

Updated 06/24/2021

Washington will require quarterly reporting of Paid Family Leave; similar to unemployment reporting that the state requires. The first employer reporting/filing is required by July 31, 2019. 

A Washington - Paid Family & Medical Leave - Wage Report export has been added to the Weekly Process section. Users can be granted permission to this export via Desktop Application > Admin Tools > System > Report > Advance Query > User.

To run this export from the Desktop Application:

1. Click on Weekly Process
   
   
2. Click Export/Import right side tab
   
   
3. Select feed Washington - Paid Family & Medical Leave - Wage
   
   
   
   
4. Enter parameters
   1. Quarter - the quarter for which to export wage data for Paid Family Medical Leave Reporting 
      1. Note: Start typing the desired quarter in the following format to more easily select quarter (click tab after entering quarter)
         Format: supplier full name : Config Year Staffing Supplier Quarter Year
         Example: ABC Full Name: Q1 2019
   2. Phase
      1.  Analysis: Run the export in this phase to see column headers as well as additional relevant data
      2. Generate Report: Run the export in this phase to get a file per the state specifications https://paidleave.wa.gov/files/Documents%7CBulk%20Filing/Importing%20Paid%20Family%20and%20Medical%20Leave%20wage%20records.pdf
         
         
      3. Select file export location
         
         
      4. Click Process File -> File named WAPFMLYYYY-MM-DD.csv will be created in export location

Export Data

Note: Primary source for data is payment check transactions with work site in WA.

Phase	Column	Data Notes
Analysis	Need Revision	This value will be 1 if any errors or potential issues are identified
Analysis & Generate Report	SSN	Employee SSN
Analysis & Generate Report	Last Name	Employee Last Name
Analysis & Generate Report	First Name	Employee First Name
Analysis & Generate Report	Middle Initial	Employee Middle Initial (may be blank)
Analysis & Generate Report	Total Hours	Employee's total hours for reporting quarter (dates based on supplier config year quarter setup)
Analysis & Generate Report	Total Wages	Employee's total gross wages for reporting quarter (dates based on supplier config year quarter setup)
Analysis	PFML Withholding	Total amount withheld from employee paychecks for employee premium
Analysis	PFML Contribution	Total employer share on employee paychecks for employer share
Analysis	Note	Information about errors or potential issues. Such as if total sum of withholding and contribution does not equal state defined premium rate percentage of employee gross wages.

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