Admin Tools - Overview

Overview

Updated 07/09/2021

Admin Tools is a section of Avionté used to manage how Avionté functions, what actions each user can perform, and company-specific settings used to conduct overall business functions.

Access

The Admin Tools functionality is found in the Start Page > Actions menu. 

Admin Tools can also be set as one of the Shortcut buttons on the Start Page. Finally, Admin Tools can be accessed through the keyboard shortcut of Ctrl+L from any page in Avionté.

Setup

During implementation, the Admin Tools functionality is used to align the Avionté system with a client's processes. For instance, if a client performs payroll on a bi-weekly basis rather than a weekly basis, Admin Tools are configured to match the frequency. 

These elements are addressed during the initial setup:

Element	Admin Tools Functionality
Taxes	Set up any state taxes outside of the state income tax. This would include State Unemployment Insurance (SUI) and any sales taxes.
Accrual Plans	Set up any accrual plans such as PTO, Vacation, or Sick Leave that your company offers to external or internal employees.
WC Codes	Review WC Code setup and ensure that all WC Codes that your company uses are added in with the appropriate rates.
Skill Codes	Review the current lists of Skill Codes and Job Titles to ensure that the selections you need have been added and the selections you do not use have been removed.
Certifications	Review the current list of Certifications to ensure that the selections you need have been added and the out-of-the-box Certifications you do not use have been removed.
Counters	Make sure users have been set up to have access to the counters that they need and have had access restricted to counters you do not want them to see/edit.
Reports	Make sure users have been configured to have access to the reports that they need and have had access restricted to counters you do not want them to see/edit.
DRM	Review the Data Requirement Messages (DRMs) currently active to ensure that your users are notified or prevented from proceeding if data is missing from an Employee, Order, or Customer.
Wizards	Set up the New Employee/Customer/Order/Assignment wizards to match your workflow and the information you would like to collect when entering a new record.
Transaction Types	Review the Transaction Types set up in the system to ensure that any health care plans, pay codes, or necessary deductions/contributions will be available to use.
Integrations	Ensure you have completed all necessary setup in Admin Tools for any integrations you are using with Avionté’s partners.

Once these items have been reviewed, your employer can now successfully adopt the basic functionality and workflow of Avionté. The next section will help determine other settings or permissions you can alter in Admin Tools to further customize the system to your needs.

Admin Tools Categories

Admin Tools functionality is divided into two categories - System and Employer. 

System Category

In the System category, updates can be made for basic operations in Avionté such as editing drop-down menu items, managing report access, and setting user/company permissions.

Element	Description
ADP	Used to align Avionté application to a client's online Work Opportunity Tax Credit configuration. Visit the ADP WOTC Integration article for setup and usage details.
Announcement	Used to place announcements on the Avionté Start page.  Visit the Admin Tools: Announcement article for usage details.
Assign Email Templates	The Assign Email Templates admin tool allows for standard or customized email templates to be assigned for use with the emails sent out on candidate assignment, and web portal credential changes.  Visit the Admin Tools: Assign Email Templates article for usage details.
Background Check Plugins	Some integration partners that provide background check services require an access method or "plug-in" to communicate with Avionté. The Admin Tools Background Check Plugins option enables the configuration of the Avionté application with a client's background check provider.  Visit the Admin Tools: Background Check Plugins article for setup and usage details.
Background Check Provider	The Admin Tools Background Check Provider is used to manage—add, disable, and delete—background check providers.  Visit the Admin Tools: Background Check Provider article for usage details.
Burden	Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual. The Admin Tools: Burden functionality is used to view, edit, and add burdens to the system. Visit the Admin Tools: Burden article for usage details.
Burden Factor	The Admin Tools: Burden Factor functionality is used to view, edit, and add burdens to a specific transaction type in the system. Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual Visit the Admin Tools: Burden Factor article for usage details.
Certification Type	The Certification Type section in Admin Tools allows a user to configure the certifications that appear in the Employee and Customer sections. Visit the Admin Tools: Certification Type article for usage details.
Config Bank	The Config Bank option in Admin Tools allows a user to add, edit, or delete the list of banks that appear within the Avionte system.  Visit the Admin Tools: Config Bank article for usage details.
Config Choice	Used to choose what is included in drop-down menus throughout the Avionté Core application. Visit the Admin Tools: Config Choice article for usage details.
Config Edit Mask Type	Masks are used to determine how some data is displayed in an application. For instance, ###-###-#### is frequently used to signify a telephone number. The Admin Tools: Config Edit Mask Type allows a user to add or edit mask types in the Avionté application.  Visit the Admin Tools: Config Edit Mask Type article for usage details.
Config Option	The Config Option section of Avionté contains all of the settings for allowing or disabling various functions within Avionté.  Visit the Admin Tools: Config Option article for setup and usage details.
Counter	Counters on the Start Page provide a quick view of the current number of emails, appointments, open orders, tasks, arrival calls, weekly calls, etc. Visit the Admin Tools: Counter article for usage details.
Data Requirement Message	A DRM, or Data Requirement Message, is an on-screen message used to request more information from a user or inform a user that an action may cause unwanted results.  Visit the Admin Tools: Data Requirement Messages article for usage details.
Discount Type	Used to enable the entry of new discount types for use on the Discount tab on the Order Options item of the Customer section of Avionté. Visit the Admin Tools: Discount Types article for usage details.
Dynamic Panel	The Dynamic Panel section in Admin Tools is used to configure the horizontal and vertical panels available in the different sections of Avionté. Visit the Admin Tools: Dynamic Panel article for usage details.
E-Verify	E-Verify is an Employment Eligibility Service managed by the US Government's Department of Homeland Security. Avionté integrates with E-Verify and displays the E-Verify screens used to gather information that is sent to the Department of Homeland Security.
Employee Benefit Plans	Use the Employee Benefit Plans section of Admin Tools to set up a correlation between a) an employer contribution to an employee benefit and b) an associated employee deduction from payroll. For example, you might configure Employee Benefit Plans for an employer-matched 401K plan, or for a health plan that includes an employer contribution and a portion paid by the employee.  Visit the Admin Tools: Employee Benefit Plans article for details.
Evaluation	Evaluation is a feature located in Admin Tools used to create and send customized surveys to employees and contacts. Visit the Admin Tools: Evaluation article for details.
Form	The Admin Tool Form option allows users with Admin Tool privileges to grant or restrict access to certain menu and sub-menu items for specific users. Visit the Admin Tools: Form article for details.
Import Export Mapping	The Import Export Mapping tool matches incoming data terms to existing Avionté data definitions. For example, if Avionté imports a spreadsheet from an integration partner with pay types of "Reg", "OT", and "DT", but the Avionté default pay types are "Standard", "Overtime", and "Double Time", the Import Export Mapping function can equalize differing terms so they're properly translated during import.
Job Portal	Avionté enables job orders to be posted directly to online job boards such as Indeed, Simply Hired, and Career Builder. The Job Portal function in Admin Tools is used to manage the use of job boards populated with Avionté data.  Visit Admin Tools: Job Portal for details.
MarkUp	A markup is an increase to an original value. The MarkUp functionality in Admin Tools is used to manage markups on elements such as pay rates. Markups can be created, edited, and assigned to branches.  Visit the Admin Tools: MarkUp article for details.
PEO	A professional employer organization (PEO) is a firm that provides a service under which an employer can outsource employee management tasks, such as employee benefits, payroll and workers' compensation, recruiting, risk/safety management, and training and development.The PEO (Professional Employer Organization) functionality in Admin Tools enables the addition and management of PEOs in the Avionté application.  Visit the Admin Tools: PEO (Professional Employer Organization) article for details.
Peoplenet Time Clocks	Peoplenet Time Clocks are online timeclocks used by employees to track work time while sending the data directly into the Avionté application. The Admin Tools > System Peoplenet Time Clocks option is used to manage which suppliers have access to the Peoplenet integration.  Visit the Peoplenet - Overview article for setup and usage instructions.
Report	The Admin System Server Report option is used to make standard reports and AQs (advanced queries) available to Avionté users or groups. The Admin tool is also used to manage report category names, report descriptions, and config choice mapping.  Visit the Activate a Standard Report or AQ article to set up a report or Advanced Query.
Resume Term Mapper	A resume can contain terms that are synonymous with terms recognized by the Avionté application. The Admin Tools Resume Term Mapper, To help Avionté's resume parsing service properly recognize terms and keywords parsed from a resume, the Resume Term Mapper is used to anticipate synonyms gathered from an incoming resume.  Visit the Admin Tools: System Resume Term Mapper article or details.
Sales Tax	The Sales Tax option found in the System category of Admin Tools is used to set up a state's sales tax for services provided by a staffing company. Visit the Admin Tools: Sales Tax article for details.
Search Type	The Search Type section in Admin Tools enables the addition of new search types and the ability to make existing search types visible.  Visit the Admin Tools: Search Type article for details.
Shift	The Shift section in Admin Tools manages the modification of work shifts including the addition of new shifts.  Visit the Admin Tools: Shift article for details.
Skill Code	The Skill Code Admin Tool allows users to add, edit, and delete the skill codes and categories that appear in other sections of Avionté including Order Options, Web Portals, and Skills. This tool is also used to link certifications to skill codes. Visit the Admin Tools: Skill Code for details.
Split Plan	The Split Plan section in admin tools allows for the creation of revenue sharing plans for use when processing transactions. Visit the Admin Tools: Split Plan for details.
System Resume Term Mapper	The System Resume Term Mapper option of Admin Tools enables the pairing of specific terms that appear on an applicant's resume with particular skill codes within Avionté so when an applicant's resume is parsed into the system, these keywords will be automatically matched with a corresponding skill code. Visit the Admin Tools: System Resume Term Mapper article for details.
Tax Authority	A tax authority is any government entity, be it federal, state, or local, that is authorized to collect taxes based on legislation. If your site is choosing to use Avionté to pay taxes directly into tax authorities instead of by other means, the tax authorities must be defined in the Tax Authority section of Admin Tools. Visit the Admin Tools: Tax Authority article for details.
Test	The Admin Tools: Test functionality is used to manage tests, assessments, and certifications that can be administered to candidates and employees through portals.  Visit the Employee Assessments - Tests article or the Employee Assessments - PeopleClues article for more details.
Transaction Type	The Config Transaction Type screen is divided into four main tabs that give access to all transaction types in the system and provides many tools to create, view, and configure them. Visit the Admin Tools: Transaction Type article for details.
Wizard	Used to manage the availability of wizards (A wizard is a sequence of windows used to complete an action. Examples include Add Contact and Customer Certification.) throughout the application.  Visit the Admin Tools: Wizard article for details.

Employer Category

In the Employer category, updates can be made to high level supplier ("supplier" refers to the staffing company that supplies labor)  information such as the bank account used for payroll, FEIN details, or setting up new users with access to the system. The Employer category is divided into tabs - (L to R) Detail, Branch, user, Wc Code, Bank, Tax, Locality/Country, Accrual Plan, Config Year, and Email.

 

Detail Tab

A supplier's incidental information (name, address, logo, etc.) is managed from the Detail tab. 

Visit the Detail Tab article. 

Branch Tab

New branches (sites) are added to the employer (staffing supplier)—and existing branches are edited—on the Branch tab. If the new staffing supplier has no parent staffing supplier, then a default branch will be automatically created with the information from the staffing supplier (such as the address).

Visit the Branch Tab article.

User Tab

New users are added to the employer (staffing supplier) and existing users are edited on the Users tab for the selected employer.

Visit the User Tab article.

Wc Code

The Wc Code tab displays the workers' compensation options as they are available for a Staffing Supplier. The grid in the upper portion displays existing Wc Codes. The lower portion displays the detail information about the Wc Code selected in the upper grid. New Wc Codes for the Staffing Supplier are defined in the lower portion. If Wc Codes exist in the system's staffing supplier they will be available to any newly-added staffing supplier.

Visit the WcCode Tab -(Worker's Compensation) article. 

Bank

The Bank information is not copied from the System Staffing Supplier. So for a new Staffing Supplier the field in the Bank tab will appear blank.

Visit the Bank Tab article. 

Tax

Taxes for the staffing supplier are configured within the Tax tab of Admin Tools. Additional tax information can be viewed here, such as the federal and state unemployment limits. 

Visit the Tax Tab article. 

Locality/Country

The states, provinces, and countries in which the staffing supplier performs placements are added in the Locality/Country tab.

Visit the Locality/Country Tab article.

Accrual Plan

The Admin Tools - Accrual Plan Tab - accessed by navigating to Start Page > Actions Menu > Category = Employer > Select Employer > Accrual Plan tab - is used to create and manage accrual plans that can be later applied to an Employee or Customer. 

Visit the Accrual Plan Tab article.

Config Year

Yearly tax configuration can be seen for the Staffing Supplier from the Config Year tab.

Visit the Config Year Tab article.

Email

The Email tab of the Employer section of Admin Tools is used to set up a company's SMTP email address for sending out statement letters.

Visit the Email Tab article. 

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