Sick Leave (Accrual) Overview

This article provides an overview of sick leave accrual plans as they're used and set up in Avionté. The links and webinars below, as well as the attached PDF, provide further details.

Employees may need to take sick leave, which is an unforeseen absence from work, to take care of their personal health. Employers may grant the employee a number of sick leave days for this purpose. Currently, there are no federal requirements for paid sick leave, however, some states, counties, and cities have enacted legislation requiring that employers provide their employees with a number of sick days that accrue over time.

CHAPTERS

Disclaimers
Auto-Insert Accrual Plan
Avionté's Standard Sick Leave Accruals
Simplified Sick Leave Plans
Plans that are not automatically applied
Exclude Cities in a County
Sick Leave Support Series Articles
Checklist
Accruals Setup Video
Change Log

 

Click on the links below for more information

 

Disclaimers

Many Sick and Safe Time laws vary depending on business size.  Avionté’s sick leave accruals are set to the highest rate.

All of Avionté’s sick leave accruals display fractions of hours as they are earned.

Avionté’s standard sick leave accruals for cities will map to the city listed on the employee’s assignment work-site address.

Avionté’s standard sick leave accruals do not automatically apply to employees working in any of the qualified jurisdictions.

Avionté’s standard sick leave accruals do not automatically zero-out an employee’s balance after they expire nor do they reinstate hours after an employee is hired.

Avionté’s standard sick leave accruals are based on an accrual, not the front-loading option, where one exists. 

Information may vary per State. Please consult your local, state, federal laws and/or legal counsel to ensure full compliance.

 

 

Auto-Insert Accrual Plan

To have standard active sick accrual leave plans inserted automatically (accrual bank plans do not auto- insert) on the employee accrual when closing a time entry batch:

  1. Navigate to Start Page > Actions Menu > Admin Tools > Category = System

  2. Double-click Config Option. The System | Config Option window displays.

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  3. Click the Config Option By FKName tab.

  4. In the Property column search cell, search for AFterTimeEntryBatchCloseSP

  5. Click the ConfigOptionValue cell to enter a value.

  6. Enter "STD_InsertEmployeeAccrual_Sickleave" into the cell.

  7. Tab off the field to save the value. When time entry batches are closed, employee accruals will now add automatically.

Please note: 

  • This Config Option will not automatically insert the accrual plan for employees who are being processed for non-W2 transactions.  
  • This Config Option will auto-insert on the employee for all standard accrual plans that are active in Admin Tools.  It works for standard, Avionté-created sick leave accruals, but not Custom Accrual Plans OR Bank Plans.
  • Not all plans are available for auto-insert. See Plans that are not automatically applied for the list.

 

Avionté’s Standard Sick Leave Accruals

Avionté provides accrual/bank plans according to paid sick leave according to state, county, and city requirements.

 

 

Simplified Sick Leave Plans

 

State

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs

Arizona

Sick Leave_AZ

7/1/17 30 90 270 40 80 40 40

California

Sick Leave_CA

1/1/24 30 90 365 40 80 No Limit 80

Connecticut

Sick Leave_CT

1/1/12 40 85   40 40 40 40

Colorado

Sick Leave_CO

1/1/21 30 *Note 1 180 48 48 48 48

Illinois
IL_Paid Leave

1/1/24 40 90 365 40 No Limit 40 No Limit

Maine

Sick Leave_ME

1/1/21 40 0 365 40 40 40***** 40

Maryland

Sick Leave_MD

01/01/18 30 106 259 64 64 40 40

Massachusetts

Sick Leave_MA

7/1/15 30 90 365 40 40 40 40

Michigan

Sick Leave_MI

3/29/19 35 90 0 40 No Limit 40 40

Minnesota

Sick Leave_MN

01/01/24 30 0 180 128 80 48 80

Nevada (Leave)

Sick Leave_NV

01/01/20 .01923 / hour 90 90 40 No Limit No Limit 40

New Jersey

Sick Leave_NJ

10/29/18 30 120 183 40 No Limit 40 40

New Mexico

NM Sick Leave

07/01/22 30 0 0 64 No Limit No Limit 0

New York

Sick Leave_NY

9/30/20 30 *Note 2 *Note 3 56 No Limit 56 No Limit

New York

NY COVID-19 Paid Sick Leave

03/8/20 0 0 0 112 112 112 0

New York

NY COVID-19 Child Vaccination Leave

11/02/21 0 0 0 12 12 12 0

Oregon

Sick Leave_OR

1/1/16 30 90 180 40 80 40 40

Rhode Island

Sick Leave_RI

7/1/18 35 180 135 24 No Limit 24 No Limit

Vermont

Sick Leave_VT

1/1/17 52 365 365 24 No Limit 24 No Limit

Washington

Sick Leave_WA

1/1/18 40 90 365   No Limit No Limit 40

Washington, D.C.

Sick Leave_DC

11/13/08 37 90 365 56 56 56 No Limit

 

*Note 1: Begins to accrue on an employee’s start date or on the law's effective date, whichever is later.
*Note 2: Must wait until 01/01/2021 before use.
*Note 3: Law doesn’t specify reinstatement.

 

 

City

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs

Berkeley, CA

Sick Leave_CA_Berkeley

10/1/17 30 90     72 No Limit 72

Bloomington, MN

Sick Leave_Bloomington MN

07/01/23 30 90 120 48 80 48 0

Emeryville, CA

Sick Leave_CA_Emeryville

7/2/15 30 90 365   72 No Limit 72

Los Angeles, CA

Sick Leave_CA_LosAngeles

7/1/16 30 90 365 48 72   72

Los Angeles, CA

LA Sick Leave Update 7/1/2016

7/1/16 30 90 365 48 72 [Carry Over Plus Current accrued] - 72

Plan Name: Sick Leave_CA_LosAngeles_07012016_30_365

Processing method name: =pay_ProcessPayrollCheckAccrual_SickLeave_IncludeCarryover

This is a processing method to track carry-over, plus year-to-date accrued units in the employee's current accrual period.

This method does not have a city name restriction. This will allow the configured plan to be applied to employees who fall in the greater area of Los Angeles. It will include the Carryover Limit and the entered carryover in the calculation.

Note: This is not the default; if desired, add it via Admin Tools > Accrual Plan on the LA sick leave plan.

Oakland, CA

Sick Leave_CA_Oakland

3/2/15 30 90 365   72 No Limit 72

San Diego, CA

Sick Leave_CA_SanDiego

7/11/16 30 90 180 40 80   No Limit

San Francisco, CA

Sick Leave_CA_SanFrancisco

2/5/07 30 90 365   72 No Limit 72

Santa Monica, CA

Sick Leave_CA_SantaMonica

1/1/17 30 90   40 48 48 40

West Hollywood, CA

Sick Leave-West Hollywood CA

1/1/22 40 90 365 96 192 96 No Limit

Chicago, IL

Sick Leave Chicago IL

*Sick Leave Chicago IL cannot be activated if either IL Paid Leave or Sick Leave Cook IL are active.

1/1/17 40 180 90 40 No Limit 40 20

Chicago, IL

Sick Leave_ Chicago Sick Leave

*Chicago Sick Leave cannot be activated if either IL Paid Leave or Sick Leave Cook IL are active.

Delayed until 7/1/24* 35 30 N/A No Limit No Limit 40 80

Duluth, MN

Sick Leave_MN_Duluth

1/1/20 50 90 90 40 No Limit 64 40

Minneapolis, MN

Sick Leave_MN_Minneapolis

7/1/17 30 90 90   80 48 80

St Paul, MN

Sick Leave_MN_StPaul

7/1/17 30 90 90   80 48 80

Bloomfield, NJ

Sick Leave_NJ_Bloomfield

7/1/15 30 90 180 40 No Limit 40 40

East Orange, NJ

Sick Leave_NJ_EastOrange

1/7/15 30 90 180 40 No Limit 40 40

Elizabeth, NJ

Sick Leave_NJ_Elizabeth

3/2/16 30 90 180 40 No Limit 40 40

Irvington, NJ

Sick Leave_NJ_Irvington

1/28/15 30 90 180 40 No Limit 40 40

Jersey City, NJ

Sick Leave_NJ_JerseyCity

1/24/14 30 90 180 40 No Limit 40 40

Montclair, NJ

Sick Leave_NJ_Montclair

3/4/15 30 90 180 40 No Limit 40 40

Morristown, NJ

Sick Leave_NJ_Morristown

1/11/17 30 90 180 40 No Limit 40 40

New Brunswick, NJ

Sick Leave_NJ_NewBrunswick

1/6/16 35 120 180 40 No Limit 40 40

Newark, NJ

Sick Leave_NJ_Newark

6/21/14 30 90 180 40 No Limit 40 40

Passaic, NJ

Sick Leave_NJ_Passaic

1/1/15 30 90 180 40 No Limit 40 40

Paterson, NJ

Sick Leave_NJ_Paterson

1/8/15 30 90 180 40 No Limit 40 40

Plainfield, NJ

Sick Leave_NJ_Plainfield

7/15/16 30 90 180 40 No Limit 40 40

Trenton, NJ

Sick Leave_NJ_Trenton

3/4/15 30 90 180 40 No Limit 40 40

New York, NY

Sick Leave_NY_NYCity

4/1/14 30 0 180 56 No Limit 56 56

Philadelphia, PA

Sick Leave_PA_Philadelphia

5/13/15 40 90   40 No Limit 40  

Seattle, WA

Sick Leave_WA_Seattle

9/1/12 30 180 213 72 No Limit No Limit 72

Spokane, WA

Sick Leave_WA_Spokane

1/1/17 30 90   40 No Limit   40

Tacoma, WA

Sick Leave_WA_Tacoma

2/1/16 40 180 180 40 No Limit 24 24

Pittsburgh, PA

Sick Leave_PA_Pittsburgh

3/15/20 35 90 180 40 40 40 40

 

 

County

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs

Allegheny County, PA

Allegheny PA Sick Leave

12/15/21 35 *Note 1 0 40 40 40 40

Cook County, IL

Cook County Paid Leave

*Cook County Paid Leave cannot be activated if either IL Paid Leave or Sick Leave Chicago are active.

12/31/23 40 90 365 40 No Limit 40 40

Montgomery County, MD

Sick Leave Montgomery MD

10/1/16 30 90 270 80 No Limit 56 56

Bernalillo, NM

Sick Leave_ Bernalillo NM

10/1/20 32 90 365 56 56 56 56

Westchester County, NY

Sick Leave_NY_Westchester

3/30/19 30 90 270 40 40 40 40

 

*Note 1: Begins to accrue on an employee’s start date or on the law's effective date, whichever is later.

 

Please note:  The Nevada plan is not exclusively a sick leave plan.  However, since it operates much like other legislated sick leave plans, Avionté has delivered it as an accrual plan and documented it above. 

 

***** Additional information for Maine 2022 Yearly Accrual:

  • The Maine Sick Leave Yearly Accrual cannot exceed 40 hours.
    • 40 Hours = Prior carry-over + accrual hours in the current year [deplete hours do not impact]

  • Explanation: Maine requires the sick leave plan to do the following:

    When rolling over 40 hours of unused accrued Earned Paid Leave from one year to the next, the employee will not accrue any additional hours until the following year, but only if the employee rolls over less than 40 hours.

  • Example: An employee rolls over 8 hours of unused accrued Earned Paid leave from 2021. In the present year 2022, the employee is only entitled to accrue up to 32 additional hours of Earned Paid Leave, regardless of how much leave the employee uses in the current year.

     

Plans that are not automatically applied

Plans such as COVID plans and Public Health Emergency leave do not apply automatically to the employee. To use these plans, set the plan to active in admin tools and then add the applicable plan to the employee under payroll/accruals.

Relevant plans include:

 

Federal

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Sick Leave_Fed Contractor 5/30/23 30 0 0 56 0 56 0

 

State

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs

New York

Sick Leave_NY

9/30/20 30 *Note 1 *Note 2 56 No Limit 56 No Limit

New York

NY COVID-19 Paid Sick Leave

03/8/20 0 0 0 112 112 112 0

New York

NY COVID-19 Child Vaccination Leave

11/02/21 0 0 0 12 12 12 0

 

*Note 1: Must wait until 01/01/2021 before use
*Note 2: Law doesn’t specify reinstatements

 

 

City

Location / Accrual Plan Effective Date Hrs to Accrue 1 hour Days before Use Gap Days Max Hrs use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs

Los Angeles, CA

Sick Leave_CA_LosAngeles

7/1/16 30 90 365 48 72   72

You will need to determine if employees should have this plan assigned to them. If so, start by making the plan active on the Employer> Accrual tab in Admin Tools.

Then make the plan active on each employee that is eligible. For part-time or variable employees, you can reduce the amount of leave by editing the “initial balance” field on the employee accrual.

 

Exclude Cities in a County

If there are any cities in the county that shouldn’t get the sick leave accrual plan to accrue for, a Supplier Property will be created.

  1. Go to the Supplier / Company that you would like to exclude Cities from.
  2. On the Detail tab, go to the Supplier Properties section
  3. Check if a property already exists; if not then add the necessary Property
    1. Adding a new Property
    2. Example using the Property: Cook IL County Excluded Cities_14031

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  4. Click Edit button to add/edit the Cities to exclude
    1. Value column = comma separated list of all the cities in that county to exclude from the accruing


      mceclip1.png

  5. Enter commas between each City name.  
    1. Do not try to 'Check Spelling' since it may change your City names
  6. Verify the City names
  7. Click OK

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Sick Leave Support Series Articles

A support series of articles that outlines how to set up sick leave has been added to the Knowledge Base. See the direct links below for more information about a specific section.

 

 

Checklist

Ensure your Avionté application is able to handle sick leave accruals by confirming the following:

  • Transaction Types have been set up and added to the Accrual plan.
  • Accrual Plans have been activated.
  • DRMs have been activated.
  • Self-Hosted clients must contact Avionté Technical Services to request sick leave procedures and DRM processing methods be made available.
    • Hosted clients do not need to request sick leave procedures be made available, as these procedures and processing methods will automatically install to environments.
  • Worksite address contains the correct city name. 
  • Pay stub has been verified. If using a custom pay stub, request the necessary changes to the custom pay stub.
  • Accrual-related user permissions have been specified.
  • Ensure general compliance (outside of the Avionté application) has been met.

 

 

Accruals Setup Video

 

 

Change Log

Change Log Date Change Log Description
02/05/2024 Removed expired Cook County IL Plan / Replaced with new Plan
01/25/2024 Removed expired Philadelphia Covid Leave
12/19/2023 Added Chicago Paid Leave
12/07/2023 Removed expired NV & NY Covid Vaccine Plans
11/30/2023 Added Minnesota Paid Leave
11/09/2023 Added Illinois Paid Leave
11/07/2022 Added information for "Plans that are not automatically applied", moved expired D.C. plan to Sick Leave (Accrual) Expired Plans
09/27/2022 Added new San Francisco Public Health Emergency Leave and updated Colorado to have a max accrual of 48 hours.
07/01/2022 Bernalillo County, NM Plan Update = 56 hours to accrue, use & carryover
06/09/2022 Connecticut Max Accrual Balance = 40 hours & West Hollywood and Maine Plan Updated
05/03/2022 Removed the Detailed Accruals by City or County
04/15/2022 Added NY Covid-19 child vaccination law
03/22/2022 Removed expired MA Covid Sick Leave & moved Canada Plans to new article
03/08/2022 Updated MA Covid Sick Leave end date
03/04/2022 Updated Maine sick leave, added British Columbia sick leave
02/26/2022 Added new CA 2022 Covid 19 Supplemental Leave (Primary & Secondary)
02/21/2022 Added Expiration Date for the Federal - US (Covid 19 OSHA Sick Leave)
02/03/2022 Updated BC (Canada) Covid Leave Plan
01/31/2022 Added OSHA Sick Plan
01/17/2022 Added West Hollywood updates
01/10/2022 Added NY Covid-19 Paid Sick Leave
12/03/2021 Updated MA Covid Leave end date (from 9/30/21 to 04/1/22)
12/02/2021 Added Allegheny, PA updates
11/29/2021 Added NYC Sick Leave updates
08/13/2021 Added Ontario, British Columbia, Nevada & Los Angeles COVID Plans
07/22/2021 Added section for 'Exclude Cities in a County'
07/02/2021 Added MA Covid Plans (FT, PT, and Var)
03/28/2020 Article created

 

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