Sick Leave (Accrual) Overview

Employees may need to take sick leave, which is an unforeseen absence from work, to take care of their personal health. Employers may grant the employee a number of sick leave days for this purpose. Currently, there are no federal requirements for paid sick leave, however, some states, counties, and cities have enacted legislation requiring that employers provide their employees with a number of sick days that accrue over time.

Click on the links below for more information

• U.S. Expired Accrual Plans
• Canada Active Accrual Plans
• Canada Expired Accrual Plans

This article provides an overview of sick leave accrual plans as they're used and set up in Avionté. The links and webinars below, as well as the attached PDF, provide further details.

CHAPTERS

Disclaimers
Auto-Insert Accrual Plan
Avionté's Standard Sick Leave Accruals
Simplified Sick Leave Plans
Plans that are not automatically applied
Exclude Cities in a County
Sick Leave Support Series Articles
Checklist
Accruals Setup Video
Change Log

Disclaimers

Many Sick and Safe Time laws vary depending on business size.  Avionté’s sick leave accruals are set to the highest rate.

All of Avionté’s sick leave accruals display fractions of hours as they are earned.

Avionté’s standard sick leave accruals for cities will map to the city listed on the employee’s assignment work-site address.

Avionté’s standard sick leave accruals do not automatically apply to employees working in any of the qualified jurisdictions.

Avionté’s standard sick leave accruals do not automatically zero-out an employee’s balance after they expire nor do they reinstate hours after an employee is hired.

Information may vary per State. Please consult your local, state, federal laws and/or legal counsel to ensure full compliance.

Auto-Insert Accrual Plan

To have standard active sick accrual leave plans inserted automatically (accrual bank plans do not auto- insert) on the employee accrual when closing a time entry batch:

1. Navigate to Start Page > Actions Menu > Admin Tools > Category = System
   
   
2. Double-click Config Option. The System | Config Option window displays.
   
   
   
   
3. Click the Config Option By FKName tab.
   
   
4. In the Property column search cell, search for AFterTimeEntryBatchCloseSP
   
   
5. Click the ConfigOptionValue cell to enter a value.
   
   
6. Enter "STD_InsertEmployeeAccrual_Sickleave" into the cell.
   
   
7. Tab off the field to save the value. When time entry batches are closed, employee accruals will now add automatically.
   
   

Please note: 

• This Config Option will not automatically insert the accrual plan for employees who are being processed for non-W2 transactions.  
• This Config Option will auto-insert on the employee for all standard accrual plans that are active in Admin Tools.  It works for standard, Avionté-created sick leave accruals, but not Custom Accrual Plans OR Bank Plans.

Avionté’s Standard Sick Leave Accruals

Avionté provides accrual/bank plans according to paid sick leave according to state, county, and city requirements.

Simplified Sick Leave Plans

State

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
Arizona Sick Leave_AZ	7/1/17	30	90	270	40	80	40	40
California Sick Leave_CA	7/1/15	30	90	365	24	48	48	48
Connecticut Sick Leave_CT	1/1/12	40	85		40	40	40	40
Colorado Sick Leave_CO	1/1/21	30	*Note 1	180	48	48	48	48
Maine Sick Leave_ME	1/1/21	40	0	365	40	40	40*****	40
Maryland Sick Leave_MD	01/01/18	30	106	259	64	64	40	40
Massachusetts Sick Leave_MA	7/1/15	30	90	365	40	40	40	40
Michigan Sick Leave_MI	3/29/19	35	90	0	40	No Limit	40	40
Nevada (Leave) Sick Leave_NV	01/01/20	.01923 / hour	90	90	40	No Limit	No Limit	40
Nevada NV Single-Dose Vaccination Leave NV Two-Dose Vaccination Leave	06/09/21	*Note 4	0	0	1 Dose: 2 2 Dose: 4			No Limit
New Jersey Sick Leave_NJ	10/29/18	30	120	183	40	No Limit	40	40
New Mexico NM Sick Leave	07/01/22	30	0	0	64	64	64	64
New York Sick Leave_NY	9/30/20	30	*Note 2	*Note 3	56	No Limit	56	No Limit
New York NYS Single-Dose Vaccination Leave	03/12/21	4	0	0	4	4	4	0
New York NYS Two-Dose Vaccination Leave	03/12/21	8	0	0	8	8	8	0
New York NY COVID-19 Paid Sick Leave	03/8/20	0	0	0	112	112	112	0
New York NY COVID-19 Child Vaccination Leave	11/02/21	0	0	0	12	12	12	0
Oregon Sick Leave_OR	1/1/16	30	90	180	40	80	40	40
Rhode Island Sick Leave_RI	7/1/18	35	180	135	24	No Limit	24	No Limit
Vermont Sick Leave_VT	1/1/17	52	365	365	24	No Limit	24	No Limit
Washington Sick Leave_WA	1/1/18	40	90	365		No Limit	No Limit	40
Washington, D.C. Sick Leave_DC	11/13/08	37	90	365	56	56	56	No Limit

*Note 1: Begins to accrue on an employee’s start date or on the law's effective date, whichever is later.
*Note 2: Must wait until 01/01/2021 before use
*Note 3: Law doesn’t specify reinstatements
*Note 4: N/A - preloaded (1 Dose: 2 & 2 Dose: 4)

City

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
Berkeley, CA Sick Leave_CA_Berkeley	10/1/17	30	90			72	No Limit	72
Bloomington, MN Sick Leave_Bloomington MN	07/01/23	30	90	120	48	80	48	0
Emeryville, CA Sick Leave_CA_Emeryville	7/2/15	30	90	365		72	No Limit	72
Los Angeles, CA Sick Leave_CA_LosAngeles	7/1/16	30	90	365	48	72		72
Los Angeles, CA LA Sick Leave Update 7/1/2016	7/1/16	30	90	365	48	72 [Carry Over Plus Current accrued]	-	72
Plan Name: Sick Leave_CA_LosAngeles_07012016_30_365 Processing method name: =pay_ProcessPayrollCheckAccrual_SickLeave_IncludeCarryover This is a new processing method to track carry-over, plus year-to-date accrued units in the employee's current accrual period. Note: This is not the default; if desired, add it via Admin Tools > Accrual Plan on the LA sick leave plan.
Oakland, CA Sick Leave_CA_Oakland	3/2/15	30	90	365		72	No Limit	72
San Diego, CA Sick Leave_CA_SanDiego	7/11/16	30	90	180	40	80		No Limit
San Francisco, CA Sick Leave_CA_SanFrancisco	2/5/07	30	90	365		72	No Limit	72
Santa Monica, CA Sick Leave_CA_SantaMonica	1/1/17	30	90		40	48	48	40
West Hollywood, CA Sick Leave-West Hollywood CA	1/1/22	40	90	365	96	192	96	No Limit
Chicago, IL Sick Leave Chicago IL	7/1/17	40	180	90	40	No Limit	40	20
Duluth, MN Sick Leave_MN_Duluth	1/1/20	50	90	90	40	No Limit	64	40
Minneapolis, MN Sick Leave_MN_Minneapolis	7/1/17	30	90	90		80	48	80
St Paul, MN Sick Leave_MN_StPaul	7/1/17	30	90	90		80	48	80
Bloomfield, NJ Sick Leave_NJ_Bloomfield	7/1/15	30	90	180	40	No Limit	40	40
East Orange, NJ Sick Leave_NJ_EastOrange	1/7/15	30	90	180	40	No Limit	40	40
Elizabeth, NJ Sick Leave_NJ_Elizabeth	3/2/16	30	90	180	40	No Limit	40	40
Irvington, NJ Sick Leave_NJ_Irvington	1/28/15	30	90	180	40	No Limit	40	40
Jersey City, NJ Sick Leave_NJ_JerseyCity	1/24/14	30	90	180	40	No Limit	40	40
Montclair, NJ Sick Leave_NJ_Montclair	3/4/15	30	90	180	40	No Limit	40	40
Morristown, NJ Sick Leave_NJ_Morristown	1/11/17	30	90	180	40	No Limit	40	40
New Brunswick, NJ Sick Leave_NJ_NewBrunswick	1/6/16	35	120	180	40	No Limit	40	40
Newark, NJ Sick Leave_NJ_Newark	6/21/14	30	90	180	40	No Limit	40	40
Passaic, NJ Sick Leave_NJ_Passaic	1/1/15	30	90	180	40	No Limit	40	40
Paterson, NJ Sick Leave_NJ_Paterson	1/8/15	30	90	180	40	No Limit	40	40
Plainfield, NJ Sick Leave_NJ_Plainfield	7/15/16	30	90	180	40	No Limit	40	40
Trenton, NJ Sick Leave_NJ_Trenton	3/4/15	30	90	180	40	No Limit	40	40
New York, NY Sick Leave_NY_NYCity	4/1/14	30	120	180	40	No Limit	40	40
Philadelphia, PA Sick Leave_PA_Philadelphia	5/13/15	40	90		40	No Limit	40
Philadelphia, PA Sick Leave Philadelphia Covid Leave	3/10/22	NA	NA	NA	40	40	NA	40
Austin, TX Sick Leave_TX_Austin	10/1/18
Dallas, TX Sick Leave_TX_Dallas	08/01/19	30	0	180	64	64	64	64
San Antonio, TX Sick Leave_TX_San Antonio	12/1/19	30	0	180	64	No Limit	64	64
Seattle, WA Sick Leave_WA_Seattle	9/1/12	30	180	213	72	No Limit	No Limit	72
Spokane, WA Sick Leave_WA_Spokane	1/1/17	30	90		40	No Limit		40
Tacoma, WA Sick Leave_WA_Tacoma	2/1/16	40	180	180	40	No Limit	24	24
Pittsburgh, PA Sick Leave_PA_Pittsburgh	3/15/20	35	90	180	40	40	40	40

County

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
Allegheny County, PA Allegheny PA Sick Leave	12/15/21	35	*Note 1	0	40	40	40	40
Cook County, IL Sick Leave Cook IL	7/1/17	40	180		40	No Limit	40	20
Montgomery County, MD Sick Leave Montgomery MD	10/1/16	30	90	270	80	No Limit	56	56
Bernalillo, NM Sick Leave_ Bernalillo NM	10/1/20	32	90	365	56	56	56	56
Westchester County, NY Sick Leave_NY_Westchester	3/30/19	30	90	270	40	40	40	40

*Note 1: Begins to accrue on an employee’s start date or on the law's effective date, whichever is later.

Please note:  The Nevada plan is not exclusively a sick leave plan.  However, since it operates much like other legislated sick leave plans, Avionté has delivered it as an accrual plan and documented it above. 

***** Additional information for Maine 2022 Yearly Accrual:

• The Maine Sick Leave Yearly Accrual cannot exceed 40 hours.
  • 40 Hours = Prior carry-over + accrual hours in the current year [deplete hours do not impact]
    
    

• Explanation: Maine requires the sick leave plan to do the following:

  When rolling over 40 hours of unused accrued Earned Paid Leave from one year to the next, the employee will not accrue any additional hours until the following year, but only if the employee rolls over less than 40 hours.
  
  

• Example: An employee rolls over 8 hours of unused accrued Earned Paid leave from 2021. In the present year 2022, the employee is only entitled to accrue up to 32 additional hours of Earned Paid Leave, regardless of how much leave the employee uses in the current year.

Plans that are not automatically applied

Plans such as COVID plans and Public Health Emergency leave do not apply automatically to the employee. To use these plans, set the plan to active in admin tools and then add the applicable plan to the employee under payroll/accruals.

Relevant plans include:

Federal

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
Sick Leave_Fed Contractor	5/30/23	30	0	0	56	0	56	0

State

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
New York Sick Leave_NY	9/30/20	30	*Note 1	*Note 2	56	No Limit	56	No Limit
New York NYS Single-Dose Vaccination Leave	03/12/21	4	0	0	4	4	4	0
New York NYS Two-Dose Vaccination Leave	03/12/21	8	0	0	8	8	8	0
New York NY COVID-19 Paid Sick Leave	03/8/20	0	0	0	112	112	112	0
New York NY COVID-19 Child Vaccination Leave	11/02/21	0	0	0	12	12	12	0

*Note 1: Must wait until 01/01/2021 before use
*Note 2: Law doesn’t specify reinstatements

City

Location / Accrual Plan	Effective Date	Hrs to Accrue 1 hour	Days before Use	Gap Days	Max Hrs use in 1 yr	Max Accrual Balance	Yearly Limit	Allowed Carry Over Hrs
Los Angeles, CA Sick Leave_CA_LosAngeles	7/1/16	30	90	365	48	72		72
You will need to determine if employees should have this plan assigned to them. If so, start by making the plan active on the Employer> Accrual tab in Admin Tools. Then make the plan active on each employee that is eligible. For part-time or variable employees, you can reduce the amount of leave by editing the “initial balance” field on the employee accrual.

Exclude Cities in a County

If there are any cities in the county that shouldn’t get the sick leave accrual plan to accrue for, a Supplier Property will be created.

1. Go to the Supplier / Company that you would like to exclude Cities from.
2. On the Detail tab, go to the Supplier Properties section
3. Check if a property already exists; if not then add the necessary Property
   1. Adding a new Property
   2. Example using the Property: Cook IL County Excluded Cities_14031
      
      
      
      
4. Click Edit button to add/edit the Cities to exclude

   1. Value column = comma separated list of all the cities in that county to exclude from the accruing

      
      
      
      
5. Enter commas between each City name.  
   1. Do not try to 'Check Spelling' since it may change your City names
6. Verify the City names
7. Click OK
   
   

Sick Leave Support Series Articles

A support series of articles that outlines how to set up sick leave has been added to the Knowledge Base. See the direct links below for more information about a specific section.

• Sick Leave Setup
• Sick Leave DRM Setup
• Adding Employee Accrual Plans
• Handling Sick Leave Accruals
• Managing Accrual Plans and Balances

Checklist

Ensure your Avionté application is able to handle sick leave accruals by confirming the following:

• Transaction Types have been set up and added to the Accrual plan.
• Accrual Plans have been activated.
• DRMs have been activated.
• Self-Hosted clients must contact Avionté Technical Services to request sick leave procedures and DRM processing methods be made available.
  • Hosted clients do not need to request sick leave procedures be made available, as these procedures and processing methods will automatically install to environments.
• Worksite address contains the correct city name. 
• Pay stub has been verified. If using a custom pay stub, request the necessary changes to the custom pay stub.
• Accrual-related user permissions have been specified.
• Ensure general compliance (outside of the Avionté application) has been met.

Accruals Setup Video

Change Log

Change Log Date	Change Log Description
11/07/2022	Added information for "Plans that are not automatically applied", moved expired D.C. plan to Sick Leave (Accrual) Expired Plans
09/27/2022	Added new San Francisco Public Health Emergency Leave and updated Colorado to have a max accrual of 48 hours.
07/01/2022	Bernalillo County, NM Plan Update = 56 hours to accrue, use & carryover
06/09/2022	Connecticut Max Accrual Balance = 40 hours & West Hollywood and Maine Plan Updated
05/03/2022	Removed the Detailed Accruals by City or County
04/15/2022	Added NY Covid-19 child vaccination law
03/22/2022	Removed expired MA Covid Sick Leave & moved Canada Plans to new article
03/08/2022	Updated MA Covid Sick Leave end date
03/04/2022	Updated Maine sick leave, added British Columbia sick leave
02/26/2022	Added new CA 2022 Covid 19 Supplemental Leave (Primary & Secondary)
02/21/2022	Added Expiration Date for the Federal - US (Covid 19 OSHA Sick Leave)
02/03/2022	Updated BC (Canada) Covid Leave Plan
01/31/2022	Added OSHA Sick Plan
01/17/2022	Added West Hollywood updates
01/10/2022	Added NY Covid-19 Paid Sick Leave
12/03/2021	Updated MA Covid Leave end date (from 9/30/21 to 04/1/22)
12/02/2021	Added Allegheny, PA updates
11/29/2021	Added NYC Sick Leave updates
08/13/2021	Added Ontario, British Columbia, Nevada & Los Angeles COVID Plans
07/22/2021	Added section for 'Exclude Cities in a County'
07/02/2021	Added MA Covid Plans (FT, PT, and Var)
03/28/2020	Article created

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