Our objective with this task is to free up database space for the Avionté system. This should enable your instances to work more efficiently and smoothly.
You should be able to purge I-9 documents that are 3 years old from the current date for active employees, OR 1 year after an employee is no longer working. This achieves the related compliance objectives of not holding onto I-9 documents past 3 years for active employees and past one year for employees no longer employed.
Please be aware that the date ranges are based off of Week Worked.
To access the tool, follow these steps:
1. Go to Admin Tools > Data Management. The Avionté Data Management screen will appear.
2. Select a Supplier from the drop-down list.
3. Select the Purge option(s) desired from the check boxes. Both can be selected at once.
It is recommended that you do either that or the 3-year purge first, since the 3-year purge will reduce the amount of records that may be caught by the inactive employee option and is much faster/easier for the tool to calculate.
4. Click the Purge button.
The tool deletes the desired I-9's from Employee > Certifications. The results of the purge will be displayed in the Purge Log list. The list shows a count of individual employees, not details.