Assignment Process Overview

This topic provides an overview of a typical assignment process at a staffing company. Your site's process may differ slightly. Before you can complete the steps in this process, all setup must be complete. 

Identify possible assignees

This is the assignment process from the Customer's point of view (i.e. finding an existing employee to match to a new order)

Use QuickPlace or Advanced Search to:

• Find an employee with skills matched to order requirements (can use Auto Match for this matching)
• Match certifications held by the employee to those required by the order
• Examine the employee's Extra category for any additional information that might impact the assignment.
• Check the availabilities of the employee
• Save employee to Favorite (Optional)

Contact each candidate to assess interest

• Mass Mail regarding open job
• Employee Message Individual emails
• Phone calls

Change candidate status

• Change status to Candidate
• Job offer
• Log message

Accept position?

Did the candidate accept the position?

If no, change status:

• Refused by candidate
• Refused by customer
• Interviewed
• Removed

If yes, assign the candidate to the order.

Assign candidate to order

An employee can be assigned from multiple areas of Avionté including: Order, Employee, and Quick Place.

• Input start date
• Verify pay rate
• Email start sheet (Optional)
• Email driving directions (Optional)

Provide customer service

• Contact the employee and log messages: Arrival Call, 2nd Day Call, Weekly Call, Ending assignment Call
• Track attendance in Roster: By Assignment, or By Day

Create reports

• Assignment Log
• Send employee timecard to the customer (if applicable)
• Attach Time Cards to Employee invoice
• Job Order Metrics
• Staffing Action

Prerequisites for the assignment process

• Have an active Employee
  • Applicant process 
  • New hires process 
• Have an open Job Order
  • Order process