Clear Paychecks

Overview

Updated 06/24/2021

The Clear Paychecks feature is used to clear multiple paychecks at a time. 

Clear Paychecks Configuration

The AllowMassPaycheckClear property determines whether users can clear multiple checks at a time. The table below describes the setting's properties.

AllowMassPaycheckClear properties

Admin Tools location:	Config Option > User > User_UserSetting
Default:	False
Valid values:	True: The Clear Paychecks button is available in the Paycheck grid search options, which allows users to clear multiple checks at a time.
	False: The Clear Paychecks option does not show up in the Search Option window.
Where the setting is reflected...	Paycheck section: Search options on the Paycheck grid.

Update the AllowMassPaycheckClear Config Option

1. From the Start Page, navigate to the Actions menu. 
   
   
2. Select Admin Tools. The Admin Tool Main window displays.
   
   

3. Under Category, choose System. Under Select, double-click Config Option. The System | Config Option window opens.
   
   

4. Click the Config Option by FKName tab.
   
   
5. In the ConfigOptionType field, enter "User" to search for the option type.
   
   
6. From the search results, select "User-UserSetting."
   
   
7. Under the Property column, type "allowmasspaycheck." The AllowMassPaycheckClear config option will appear in the grid.
   
   
8. Click on the AllowMassPaycheckClear config option in the grid. 
   
   
9. On the right side of the screen, select the user or group to be updated.
   
   
10. Set the config option to "True."
    
    
11. Restart the Avionté core application for the changes to take effect. 

Clear Paychecks Process

Paychecks can be cleared in a group or individually. To clear a single paycheck, see the Clearing Single Paychecks section below. If multiple checks need to be cleared, see the Clearing Multiple Paychecks section below. 

Clearing Single Paychecks

1. From the Main Menu, navigate to Back Office > Paycheck.
   
   
2. Perform a search to display results in the Paycheck search grid.
   
   
3. Locate the check that needs to be cleared in the Paycheck grid.
   
   
4. Under the Date Cleared column, click the blank field. Empty date fields (_/_/_) display.
   
   
   
   
5. Either type the check cleared date or use the calendar drop-down to select the date from the calendar.
   
   
   
   
6. Press Tab on the keyboard to tab off the field and save.

Clearing Multiple Paychecks

1. From the Main Menu, navigate to Back office > Paycheck.
   
   
2. Perform a search to display results in the Paycheck search grid.
   
   
3. Click the Search Option button to the right of the grid. The Search Option panel appears.
   
   
   
   
4. Click the Clear Paychecks button. This does not immediately clear the checks currently displayed in the grid. Those checks are cleared in upcoming steps. The Clear Paychecks window appears.
   
   
   
   
5. Determine the checks to search for by setting the following search values:
   
   

   Field	Description
   Checks Prior To	Select the date to filter the results to paychecks issued before the selected date.
   Bank	Filter the results to a specific bank. This list displays all banks defined in the system.

6. Click Search to display a list of checks that match your search values. By default, all checks are selected.
   
   
   
   
7. De-select any paychecks that should not be cleared. 
   
   Clicking the checkbox next to Select automatically checks all or de-selects all available checks. The box next to a specific paycheck must be manually selected to signify if a check should or should not be cleared.
   
   
8. Click Apply to clear the selected checks. A confirmation message will appear for you to confirm whether to clear the selected checks; click Yes to continue or No to cancel.
   
   
9. You can continue to search for and clear checks in this same manner, or to close the window, click Finish. The next time the Paychecks search grid displays these cleared checks, the paychecks will include the current date as the "Date Cleared."

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