Revised I-9 Summary & Configuration - AERO (Adobe Sign)

This article summarizes the new Form I-9 changes & how activate the new I-9 in AviontéAERO.

Revision Summary

The USCIS (United States Citizenship and Immigration Services) made changes to the I-9, a summary of some notable changes is below. This list is not comprehensive, please reference the I-9 instructions found here: I-9, Employment Eligibility Verification (uscis.gov). 

Section 1 

All employees must provide their current legal name, complete address, and date of birth. If other fields do not apply, the employee will leave them blank on the form. 

Providing a 9-digit Social Security number in the Social Security number field is voluntary, unless the employer participates in E-Verify; it is important that you instruct the employee to fill out the SSN (Social Security Number), if this applies. 

N/A option

N/A is no longer required on the new I-9. The only N/A that remains is on A noncitizen (other than Item Numbers 2. and 3. above) authorized to work: you either enter the expiration date of the employees document or N/A.

Section 2 

We have added “Please select option below” in the fields that have multiple selections. As the employer, you must ensure the proper List A, B or C document is captured on the form by clicking on the drop down and selecting the appropriate document, and issuing authority and expiration date, if applicable. 

Alternative procedure 

 A new box is listed on the I-9, as an alternative procedure for remote verification. Please refer to the USCIS website to determine if you are permitted to utilize this alternative procedure: Remote Examination of Documents (Optional Alternative Procedure to Physical Document Examination) | USCIS 

Setup

1. Navigate to Admin, and click on Talent Module Settings.
   
   
   
   
2. Select Onboarding within Talent Module Settings.
   
   
   
   

3. Locate the template named Form I-9 (Rev 8-1-2023 V2)

   • The Template type is I-9.
   • For the I-9 with Preparer template locate the Form I-9 with Preparer (Rev 08-01-2023 V2) in the dropdown.
   • Select review by employer required.
   • Select Documents remain visible after completion if desired.
   • Assign template permissions.
   • Click Save.
   • Activate the form by changing the toggle to On.