Some Employee information (interview questions Q & A, EEO, pre-employment assessments, acknowledgement form, etc.) is created during the application process through the Applicant portal, then only available to an employee after the application process by logging into the Employee portal (not the Applicant Portal) with the Web Role of "Applicant."
Note: Using the Applicant Portal to recreate information is not recommended as duplicate information errors may be generated.
To enable an Employee's access to information they provided during the application process,
Change the employee's web role to "Applicant."
Provide the employee with the Employee Portal URL (not the Applicant Portal URL) and sign-in credentials.
The Employee portal is used instead of the Applicant portal because accessing the Applicant portal initiates a new application process and the user would be recognized as already having applied.
The Employee updates or gathers their information.
Changes will be made to the existing Employee record. A new record will not be created.
Change the Employee Web Role back to Employee, so they can continue to view their work and pay history.
This drop-down menu selection provides the ability to conveniently configure the employee's credentials based on a role or other, already-existing employee.
When checked, the user is unable to access their account.
Reset Password at Next Login
When checked, the user will be prompted to reset their password during the next login.
Click the Finish button to save changes on the Web Login User window. The window will close.
Click the Save button on the User Administration window to save the changes.