Admin Tools - User Tab - Web Login User

Overview

Updated 03/07/2022

The Web Login User Login allows a user to create credentials to log into Avionté related external applications such as the Avionté Web Platform.

Avionté provides this web login management interface in multiple areas of the application. The role of the user being managed depends on where the Web Login User is accessed.

Setup
Field definitions
    Login Info
    Options

Setup

1. From the Start Page, click the Actions button. The Actions menu will display.
   
   
2. Select Admin Tools. The Admin Tool Main window will display.
   
   
3. From the Category column, select Employer.
   
   
4. From the StaffingSupplierDesc column, select the Employer to which the User will belong. The Supplier Administration window will display.
   
   
5. Select the User tab from the top of the window.
   
   
6. Select the Add/Edit button. The User Administration window will display.
   
   
7. Click on the user for whom you are managing web login access.
   
   
   
   
8. Select Web Login. The Web Login User page will display.
   
   
9. Some of the Web Login User fields will auto-populate according to user information that has already been added in the Avionté Core application.

Field definitions

Login Info

Login Name

(auto-populated) The username based on the Avionté Core application username.

Password

(asterisks displayed for security) The password that will be used to log into the user's account. 

Note: If a password is not entered, a 16-character password will be generated for the user. Check the "Email Web Login" box to send the password to the user's email.

1. Click on the asterisks in the field.
2. Delete the asterisks.
3. Type in the user's new password. 

Web Login password requirements:

• at least eight characters
• one special character
• one capital letter
• one number
• passwords with 16 or more characters may be any combination
• five failed password attempts will disable entry attempts for 15 minutes

Reset

Click the Reset button to populate the Password field with a random password. The user may type over the password to install a custom password.

User Description

(auto-populated, but editable) A free-text description of the user.

Web Role

The role that defines the access and responsibilities of the user. Different levels of access are applied to roles. When a user is defined in a role, the levels of access are granted to the user. 

Web Role	Description
Employee	Gives the user access to the Employee Portal.
OutlookAddInUser	Click here for information on user access for the Outlook Connector.
Applicant	Some Employee information (interview questions Q & A, EEO, pre-employment assessments, acknowledgement form, etc.) is created during the application process through the Applicant portal, then only available to an employee after the application process by logging into the Employee portal (not the Applicant Portal) with the Web Role of "Applicant." Note: Using the Applicant Portal to recreate information is not recommended as duplicate information errors may be generated.  To enable an Employee's access to information they provided during the application process,  Change the employee's web role to "Applicant." Provide the employee with the Employee Portal URL (not the Applicant Portal URL) and sign-in credentials. The Employee portal is used instead of the Applicant portal because accessing the Applicant portal initiates a new application process and the user would be recognized as already having applied. The Employee updates or gathers their information.  Changes will be made to the existing Employee record. A new record will not be created. Change the Employee Web Role back to Employee, so they can continue to view their work and pay history.

Related User

This drop-down menu selection provides the ability to conveniently configure the employee's credentials based on a role or other, already-existing employee.

 

 

Options

Account Locked	When checked, the user is unable to access their account.
Reset Password at Next Login	When checked, the user will be prompted to reset their password during the next login.

 

 

Click the Finish button to save changes on the Web Login User window. The window will close.

Click the Save button on the User Administration window to save the changes.