Standard Report - 940 Template

Report Description

Form 940 must file with the IRS for every employer that has paid Federal Unemployment Tax for that tax year. This Avionte report makes filing end of year 940 tax documentation easy.  You can use this report to fill out the Form 940, if you submit to the IRS via paper. This report can also be used to verify your 940 return information prior to electronically filing with the IRS. 

Parameters

Parameter Name	Options	Explanation
Year	List of Year or Year followed by | and Staffing Company (if Supplier property GenerateSeparateGSXMLFile Is set to True)	Shows the Year and the staffing company from the Config Year (Admin>Employer>Config Year). The year shown is of this year or prior year. The year is shown only if there is Q4 quarter in the Config Year Supplier Quarter.
FUTA Tax Paid	Enter dollar amount of FUTA Tax deposited for the year.	The amount added in this parameter will be reflected on line 13.

Report Fields

• Available Config Options

Field Name	Explanation
Employer identification number (EIN)	Staffing supplier FEIN
Name	Staffing supplier full name
Trade name	Not pulled
Address	Street1 address of Supplier
City	City address of Supplier
State	State from address of Supplier
ZIP code	ZipCode from address of Supplier
Foreign country name	Not pulled
Foreign province/county	Not pulled
Foreign postal code	Not pulled
Type of Return	a. Amended is checked if FUTAAmendedIndicator is True from GS_Company940 b. Successor employer is checked if FUTASuccessorEmployerIndicator is True from GS_Company940 c. No payments to employees in Year (Year for which the report is run)  is checked if FUTANoPaymentsIndicator is True from GS_Company940 d. Final: Business closed or stopped paying wages is not pulled
1a   If you had to pay state unemployment tax in one state only, enter the state abbreviation.	Pulls the StateCode from GS_Company940SutaState when there is only one row of data for the year
1b  If you had to pay state unemployment tax in more than one state, you are a multi-state employer . . . . . . .	Checked if there is more than one row of data in GS_Company940SutaState for the year
2    If you paid wages in a state that is subject to CREDIT REDUCTION . . . . . . . .	Checked if there is ReductionRate for any data
3    Total payments to all employees . . . . . . . . . . . . . . . . . . .	Pulls TotalPayments from GS_Company940
4    Payments exempt from FUTA tax . . . . . . .	Pulls ExemptPayments from GS_Company940
4a Fringe benefits	Checked if FUTAFringeBenefitsIndicator from GS_Company940 is True
4b Group-term life insurance	Checked if FUTAGroupTermLifeIndicator from GS_Company940 is True
4c Retirement/Pension	Checked if FUTARetirementIndicator from GS_Company940 is True
4d Dependent care	Checked if FUTADependentCareIndicator from GS_Company940 is True
4e Other	Checked if FUTAOtherIndicator from GS_Company940 is True
5    Total of payments made to each employee in excess of $7,000 . . . . . . . . . . . . . . . .	Pulls PaymentMoreThan7000 from GS_Company940
6   Subtotal (line 4 + line 5 = line 6) . . . . . . . . . . . . . . . . . . . .	It shows the sum of 4    Payments exempt from FUTA tax . . . . . . . and 5    Total of payments made to each employee in excess of $7,000 . . . . . . . . . . . . . . . . (ExemptPayments + PaymentMoreThan7000)
7   Total taxable FUTA wages (line 3 ז line 6 = line 7) (see instructions) . . . . . . . .	It is calculated as 3    Total payments to all employees . . . . . . . . . . . . . . . . . . . - 6   Subtotal (line 4 + line 5 = line 6) . . . . . . . . . . . . . . . . . . . .
8    FUTA tax before adjustments (line 7 x .006 = line 8) . . . . . . . . . . . . .	It is calculated as 7   Total taxable FUTA wages (line 3 ז line 6 = line 7) (see instructions) . . . . . . . . * 0.006
9 If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax,     multiply line 7 by .054 (line 7  .054 = line 9). Go to line 12 . . . . . . . . . . .	It is calculated as 7   Total taxable FUTA wages (line 3 ז line 6 = line 7) (see instructions) . . . . . . . .  * 0.054
10 If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax,      OR you paid ANY state unemployment tax late (after the due date for filing Form 940), complete the worksheet in the instructions. Enter the amount from line 7 of the worksheet.	Pulls FUTATaxSomeIncrease from GS_Company940
11 If credit reduction applies, enter the total from Schedule A (Form 940)  . . . . . . . .	Pulls the sum of ReductionAmount from GS_Company940SutaState
12 Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) . . . . . . . . . . . . . . . . . . . . . . . . . . . .	It is calculated as 8    FUTA tax before adjustments (line 7 x .006 = line 8) . . . . . . . . . . . . . + 9 If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax, multiply line 7 by .054 (line 7  .054 = line 9). Go to line 12 . . . . . . . . . . . + 10 If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax, OR you paid ANY state unemployment tax late (after the due date for filing Form 940), complete the worksheet in the instructions. Enter the amount from line 7 of the worksheet. . + 11 If credit reduction applies, enter the total from Schedule A (Form 940)  . . . . . . . .
13 FUTA tax deposited for the year, including any overpayment, applied from a prior year.	Value from the parameter, FUTA tax Paid.
14 Balance due (If line 12 is more than line 13, enter the excess on line 14.) ☐ If line 14 is more than $500, you must deposit your tax. ☐ If line 14 is $500 or less, you may pay with this return. (see instructions) . . . . . . . . . .	It is calculated as 12 Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) . . . . . . . . . . . . . . . . . . . . . . . . . . . . - 13 FUTA tax deposited for the year, including any overpayment applied from a prior year  .
15 Overpayment (If line 13 is more than line 12, enter the excess on line 15 and check a box below.) ............................	Pulls 13 FUTA tax deposited for the year, including any overpayment applied from a prior year. - 12 Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) . . . . . . . . . . . . . . . . . . . . . . . . . . . . if there is a positive value
Apply to next return.	Checked if ApplyToNextReturnIndicator from GS_Company940 is True
Send a refund.	Checked if SendARefundIndicator from GS_Company940 is True
16a 1st quarter (January 1 ☐ March 31) . . . . . . . . .. . . . . . .	Pulls QuarterFUTALiability1 from GS_Company940
16b 2nd quarter (April 1 ☐ June 30)  . . . . . . . . .. . . . . . .	Pulls QuarterFUTALiability2 from GS_Company940
16c 3rd quarter (July 1 ☐ September 30) . . . . . . . . . .. . . . . . .	Pulls QuarterFUTALiability3 from GS_Company940
16d 4th quarter (October 1 ☐ December 31  . . . . . . . . .. . . . . . .	Pulls QuarterFUTALiability4 from GS_Company940
17 Total tax liability for the year (lines 16a + 16b + 16c + 16d = line 17)	Shows the sum of 16a, 16b, 16c and 16d
Yes	Checked if DesigneeIndicator from GS_Company940 is True
No	Checked if DesigneeIndicator from GS_Company940 is False
Designee's name and phone number	Pulls DesigneeName and DesigneePhone from GS_Company940
Select a 5-digit Personal Identification Number (PIN) to use when talking to IRS	Pulls DesigneePin from GS_Company940
Sign your name here	Not pulled
Date	Not pulled
Print your name here	Not pulled
Print your title here	Not pulled
Best daytime phone	Not pulled
Check if you are self-employed	Not pulled
Preparer's name	Not pulled
PIN	Not pulled
Preparer's signature	Not pulled
Date	Not pulled
Firm's name (or yours if self-employed)	Not pulled
EIN	Not pulled
Address	Not pulled
Phone	Not pulled
City	Not pulled
State	Not pulled
Zip Code	Not pulled