Standard Report - W2 Report 4Up Blank

This report makes generating W-2 forms for your employees simple and easy. It can be saved as a PDF and printed to mail Form W-2s to employees, and it is also recommended to save a copy for your records.

• Standard Reports
• Advanced Queries

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Report Description

Parameters

Report Fields

Report Description

Note: If the state is New Jersey (NJ), the W-2 will include an FLI #, which must be added in Admin Tools.

New Jersey FLI # — W-2 example:

Parameters

Parameter Name	Options	Explanation
Year	List of Year, or Year followed by | and Staffing Company (if Supplier property GenerateSeparateGSXMLFile is set to True)	Shows the Year and the staffing company from the Config Year (Admin > Employer > Config Year). The year shown is this year or the prior year, and only appears if there is a Q4 quarter in the Config Year Supplier Quarter.
Branch	All available branches
Primary Mailing Address	List of address type	Shows choice code with category EmployeeAddress, with Primary Address added to the list. Defaults to Primary Address. Note: You can select from the list of address types to choose which address displays on the W-2.
Primary Order By	First Name / Last Name / SSN / State	Orders the report according to the selected field.
SSN		Filters by employee SSN.
Local Tax		Filters W-2 results to only those containing a specific local tax. Enter the name of the local tax. Only one tax name can be entered at a time.
WH Tax State		Filters W-2 results to only those containing a specific state tax. Enter the state abbreviation (e.g., KY, MN, OH). Multiple states can be entered separated by commas, such as KY,OH.
Employee Status	List of employee status	Filters employees by status.
Include Electronic W-2	True / False	When True, includes employees who have consented to electronic delivery. When False, excludes those employees.
Show Corrected	True / False	When True, "CORRECTED" is visible in red between the top and bottom sections of the report. When False, it is not shown.
Show ONLY Last 4 SSN	True / False	When True, masks the SSN and shows only the last 4 digits. When False, shows the full SSN.

Report Fields

Field Name	Explanation
W2 Year	Shows the year selected.
a Employee's soc. sec. no.	Shows the employee's SSN.
b Employer ID number (EIN)	Shows the Supplier FEIN.
c Employer's name, address, and ZIP code	Shows Supplier Name, Address, and ZIP Code.
d Control number	Shows the Employee ID.
e Employee's name, address, and ZIP code	Shows the Employee's Name and Full Address.
1 Wages, tips, other comp.	Shows FederalWages from GS_EmployeeFedW2 table.
2 Federal income tax withheld	Shows FederalTaxWithheld from GS_EmployeeFedW2 table.
3 Social security wages	Shows SocialSecurityWages from GS_EmployeeFedW2 table.
4 Social security tax withheld	Shows SocialSecurityTaxWithheld from GS_EmployeeFedW2 table.
5 Medicare wages and tips	Shows MedicareWages from GS_EmployeeFedW2 table.
6 Medicare tax withheld	Shows MedicareTaxWithheld from GS_EmployeeFedW2 table.
7 Social security tips	Shows SocialSecurityTips from GS_EmployeeFedW2 table.
8 Allocated tips	Shows AllocatedTips from GS_EmployeeFedW2 table.
9 Advance EIC payment	Prior to 2020: Shows AdvancedEarnedIncomeCredit from GS_EmployeeFedW2 table.
10 Dependent care benefits	Shows DependentCareBenefits from GS_EmployeeFedW2 table.
11 Nonqualified plans	Shows NonQualifiedPlan457 from GS_EmployeeFedW2 table.
12a Code	Shows first Code: Value from GS_EmployeeFedW2Box12 table for the employee. Note: For employees with tip income where net earnings were insufficient to cover the full Social Security and Medicare tax, Box 12 will be populated with Code A (uncollected employee Social Security tax on tips) and Code B (uncollected employee Medicare tax on tips). These values are required by the IRS to be reported on the employee's W-2.
12b Code	Shows second Code: Value from GS_EmployeeFedW2Box12 table for the employee.
12c Code	Shows third Code: Value from GS_EmployeeFedW2Box12 table for the employee.
12d Code	Shows fourth Code: Value from GS_EmployeeFedW2Box12 table for the employee.
13 Statutory employee	Shows "X" if StatutoryEmployeeIndicator is True from GS_EmployeeFedW2 table.
14 Other	Shows Code: Value from GS_EmployeeFedW2Box14 table.
15 State Employer's state ID no.	State from GS_EmployeeStateW2 table, followed by StateW2ID from GS_CompanyStateW2Info table.
16 State wages, tips, etc.	Shows AnnualStateWages from GS_EmployeeStateW2 table.
17 State income tax	Shows AnnualStateTaxWithheld from GS_EmployeeStateW2 table.
18 Local wages, tips, etc.	Shows sum of AnnualLocalWages from GS_EmployeeLocalW2 table.
19 Local income tax	Shows sum of AnnualLocalTaxWithheld from GS_EmployeeLocalW2 table.
20 Locality name	Shows W2Label, or TaxName if W2Label is NULL, from TaxMaster.
Retirement plan	Shows "X" if RetirementPlanIndicator from GS_EmployeeFedW2 is True.
Third-party sick pay	Shows "X" if CompanyThirdPartySickPayIndicator from GS_CompanyFederalW2Info is True.