Recruiter Module: Avionté Web Platform Sign-In

Overview

Updated 05/17/2023

This article provides username and password instructions for the Recruiter Module - used by staffing admins rather than job applying end-users.

• Click here to for more information on Resetting Username and/or Password

Description
Credential Setup Overview
Video Tutorial
Sign Into Avionté Web Platform
    Sign in Screen Elements
Add an Avionté Web Platform User
Avionté Web Platform Passwords
    Password Requirements
    Password Messages
Email Account Used for Username and Password Recovery
Sign In to Continue
Create a New Account
Account Verification

Description

Contact your client manager for initial access to the Avionté Web Platform. They'll enable the Avionté Web Platform for your company and provide a URL structured ___.avionte.com where the prefix is your three-letter Avionté company code. For example, ABC Company's Avionté Web Platform URL is abc.avionte.com. 

The Avionté Web Platform requires that a user logs in with a username and a password that has been created in the Avionté Core application. This article explains how to add an Avionté Web Platform user through the Avionté core application, what characters are required in a password, and how to reset a password.

Credentials for Avionté Web Platform are created in the Avionté core application. 

Core application	Avionté Web Platform

Credential Setup Overview

The Web Login User Login allows a user to create credentials to log into Avionté related external applications such as the Avionté Web Platform.

Avionté provides this web login management interface in multiple areas of the application. The role of the user being managed depends on where the Web Login User is accessed.

1. From the Start Page, click the Actions button. The Actions menu will display.
   
   
2. Select Admin Tools. The Admin Tool Main window will display.
   
   
3. From the Category column, select Employer.
   
   
4. From the StaffingSupplierDesc column, select the Employer to which the User will belong. The Supplier Administration window will display.
   
   
5. Select the User tab from the top of the window.
   
   
6. Select the Add/Edit button. The User Administration window will display.
   
   
7. Click on the user for whom you are managing web login access.
   
   
8. Select Web Login. The Web Login User page will display.
   
   
9. Some of the Web Login User fields will auto-populate according to user information that has already been added in the Avionté Core application.
   
   Complete the fields according to these definitions:

Video Tutorial

Sign Into Avionté Web Platform

Avionté Web Platform requires each user to provide a username and password. Usernames and passwords are created in the Avionté core application.

• Click here to go to the Section for adding an Avionté Web Platform User
• Click here to for more information on Resetting Username and/or Password

Sign in Screen Elements

Element	Description
Need help? link	Click this link to access the Avionté knowledge base.
Username field	Created in the Login Name field in the Core application's Web Login User window.
Password field	Created in the Password field in the Core application's Web Login User window.
Sign in button	Once the correct username and password have been entered, click the Sign in button to access the Avionté Web Platform. After five failed login attempts, a user will not be able to log in again for 15 minutes.
Remember me check box	Click the box add a checkmark indicating that the fields will remain populated with username and password information after logging out.

Account Locked	When checked, the user is unable to access their account.
Reset Password at Next Login	When checked, the user will be prompted to reset their password during the next login.

 

Click the Finish button to save changes on the Web Login User window. The window will close.

Click the Save button on the User Administration window to save the changes. 

Add an Avionté Web Platform User

A user must already exist in the Avionté core application before enabling access to the Avionté Web Platform. Users can be added by a Super User. 

1. Open the Avionté core application. The Start Page will automatically be available.
   
   
2. From the Start Page, click the Actions button. The Actions menu will display.
   
   
3. Select Admin Tools. The Admin Tool Main window will display.
   
   
4. From the Category column, select Employer.
   
   
5. From the StaffingSupplierDesc column, select the Employer to which the User will belong. The Supplier Administration window will display.
   
   
6. Select the User tab from the top of the window. 
   
   
7. Select the Add/Edit button. The User Administration window will display.
   
   
8. Click on the user that will be granted Avionté Web Platform access.
   
   
9. Select Web Login. The Web Login User page will display. 
   
   
10. Some of the Web Login User fields will auto-populate according to user information that has already been added in the Avionté core application. Complete the fields according to these definitions:
    
    

    Login Name	(auto-populated) The username based on the Avionté Core application username.
    Password	(asterisks displayed for security) The password that will be used to log into the Avionté Web Platform.  Note: If a password is not entered, a 16-character password will be generated for the user. Check the "Email Web Login" box to send the password to the user's email. Click on the asterisks in the field. Delete the asterisks. Type in the Avionté Web Platform user's new password. (see Password Requirements below)
    User Description	(auto-populated) A brief description of the user based on the description entered into the Avionté core application.
    Related User	The name of the person updating the profile.
    Web Role	The role defines the access and responsibilities of the user. Different levels of access are applied to roles. When a user is defined in a role, the levels of access are granted to the user. A specific web role is not currently required to access Avionté Web Platform.
    Account Locked	When checked, the user is unable to access their Avionté Web Platform account.
    Reset Password at Next Login	When checked, the user will be prompted to reset their password during the next Avionté Web Platform login.

11. Click the Finish button to save changes on the Web Login User window. The window will close.
12. Click the Save button on the User Administration window to save the changes. 

Web Roles

Web Role	Description
Employee	Gives the user access to the Employee Portal.
OutlookAddInUser	Gives the user access to the Outlook Connector.
Applicant	Some Employee information (interview questions Q & A, EEO, pre-employment assessments, acknowledgement form, etc.) is created during the application process through the Applicant portal, then only available to an employee after the application process by logging into the Employee portal (not the Applicant Portal) with the Web Role of "Applicant." Note: Using the Applicant Portal to recreate information is not recommended as duplicate information errors may be generated.  To enable an Employee's access to information they provided during the application process,  Change the employee's web role to "Applicant." Provide the employee with the Employee Portal URL (not the Applicant Portal URL) and sign-in credentials. The Employee portal is used instead of the Applicant portal because accessing the Applicant portal initiates a new application process and the user would be recognized as already having applied. The Employee updates or gathers their information.  Changes will be made to the existing Employee record. A new record will not be created. Change the Employee Web Role back to Employee, so they can continue to view their work and pay history.

Avionté Web Platform Passwords

Users are required to enter a password to access the Avionté Web Platform. Avionté Web Platform passwords are created and edited by an Admin in the Avionté core application.

• Click here for information on the Web Login User
• Click here to for more information on Resetting Username and/or Password

Password Requirements

Avionté Web Platform passwords must contain:

• at least eight characters
• at least one punctuation mark
• at least one capital letter
• at least one number
• passwords with 16 or more characters may be any combination

Note: Automatically-generated passwords must also meet password requirements.

Password Messages

Messages shown below are generated based on a user's password status. Accounts may be locked automatically per system settings or by an administrator.

Message	Details
Your account has been locked. Please contact your administrator. [ID002]	The account has been locked by the administrator. An Avionté user with Admin rights may lock the account of any Employee or Contact in the admin's system.
You have exceeded the allowed number of login attempts. Your account is temporarily locked. Try again in 15 minutes. [ID003]	The account has automatically locked following five invalid attempts. Wait at least 15 minutes and retry with the correct credentials.
Your administrator requires you to reset your password. Please do so before attempting to sign in again. [ID004]	An administrator may require that an account's password be updated when the user attempts to log in.
Your password has expired. A new password must be created in the core application. Contact your administrator if you need assistance. [ID005]	By default, Avionté Web Platform passwords expire after 60 days. Users will be required to change passwords in the Avionté core Application.

Email Account Used for Username and Password Recovery

Recovery emails are sent to the email account set in the Avionté Web Platform Account Settings.

Set Recruiter Module Email Account

1. Sign in to Recruiter Module.
   
   
2. Select the user's name in the upper right.
   
   
   
   
3. Select Account settings from the drop-down menu.
   
   
4. Enter the desired email address in the Email field.

Sign In to Continue

In the event a user is automatically signed out of the Avionté Web Platform (expired session, browser cookies deleted, etc.), a notification will generate.

Click the "sign in again" button to generate a sign in screen. 

Create a New Account

Applicants can create an account from within an application workflow (even if it’s not required by the recruiter), then use the account when applying for jobs with the staffing agency in the future.

1. Click on the Create Account link.
   
   
   
   The Create your account pop-up will be displayed.
   
   
   
   
2. 1. In the Create a user name field, enter your desired username.  It must be at least six characters long.  
      
   2. In the Enter a password field, enter your desired password.  The password must meet the criteria below:
      
   • At least eight characters
   • At least one punctuation mark
   • At least one capital letter.
   • At least one numerical character
     
     
   • Re-enter your password in the Re-enter your password to verify field.
     
     
   • Select the Create account button.

Account Verification

If the email entered by the applicant is a duplicate but has no account associated with it, the Verify Email dialog will be displayed, and the applicant will have to verify that the address is theirs before being allowed to continue creating the account.

Verify the email address by following the steps below:

1. Click Verify to start the process.  
   
   
   
   A message is displayed confirming that a verification code has been sent to the email address and the Enter Verification Code window will be displayed. Do not close this window.
   
   
   
   
2. Open the verification email when it is received.
   
   
3. Locate the six-digit One Time Access Code in the email.
   
   
   
4. Enter the code into the Enter your verification code: field of the Enter Verification Code window.
   
   
5. Click Verify to verify the account.
   
   
   
   
6. Once the email address has been verified, the applicant can create a new account following the process described in the section above: Application Workflow - Account Create (Applicant Accounts).