Paycheck Correction Overview

This article is part of a series that describes the considerations and processes when correcting a payroll check.

• Void a Paycheck
• Reissue a Paycheck
• Reverse a Paycheck

On This Page
→ 201 Webinar: Paycheck Corrections → Video Tutorial	→ Correction Methods · Void · Reissue · Reverse

201 Webinar: Paycheck Corrections

Resources:

• 2 Minute Use Case: Check Corrections
• Feature Spotlight: Remove Paycheck Correction Utility

If a problem has occurred with an employee's check, the issue can be corrected by voiding, reversing, or reissuing that specific check. The action taken will depend on the check's current status — whether the check is in hand, lost or damaged, or already deposited. If a check needs to be corrected, a corresponding invoice correction may also need to be completed. This article covers processing paycheck corrections only.

For instructions on processing an invoice correction, see the Invoice Corrections article.

Reversing a paycheck affects tax reporting in Avionté and Greenshades. The check date is used for tax reporting to accurately show when a check was cut and what taxes were processed with that check.

Correcting the check date is not always necessary — totals balance out if checks were cut in the same reporting period (e.g., same quarter or year). Payroll corrections from a previous reporting period can be backdated, but this will require tax filing corrections and amendments for the prior year or quarter.

If backdating a check is necessary, consult Avionté Support before moving forward.

Note: The Advance Bank in the employee's record does not affect any reports until the new check or next check is processed for the employee.

Video Tutorial

Correction Methods

There are three types of payroll corrections: void, reverse, and reissue. Choose the correction method that fits the situation and see the corresponding articles for step-by-step instructions.

Void

Void the check if you or the employee has the physical check in hand and it has not been deposited, lost, or damaged. Voiding the check cancels it so it cannot be deposited. Note that voiding in Avionté may not automatically void the check at your bank — consult your bank to confirm the employee cannot cash it.

Void Paycheck

Reissue

Reissue the check if it has been lost or damaged and cannot be deposited — for example, if it fell out of a wallet, was thrown away, or went through the wash.

Reissue Paychecks

Reverse

Reverse the check if the funds have already been cashed or deposited via ACH.

Reverse Paychecks

Reverse a Paycheck with Transaction-Level Adjustments

Note: Use Reverse a Paycheck with Transaction-Level Adjustments only if deductions were included in Time Entry, such as reimbursements, per diems, equipment deductions, etc.