AR Post Payment Wizard

Overview

Updated 05/11/2023

The AR Post Payment wizard allows users to enter a check from a customer and select which invoices it will be applied to while creating a batch.

Contents:

Using the AR Post Payment Wizard

AR Post Payment Wizard Tab

Customer Invoice Selection Tab

Accessing the AR Post Payment Wizard

The AR Post Payment wizard can be accessed from the AR Actions menu or the corresponding shortcut buttons. 

 

Using the AR Post Payment Wizard

The wizard is separated into two tabs - the AR Post Payment Wizard tab and the Customer Invoice Selection tab.

 

 

AR Post Payment Wizard Tab

1. Enter information in the Customer Payment Info group
   
   

   Field	Description
   Search Type	The name or ID for the paying customer.
   Search Text	A full or partial value for which to search.
   Search Result	The desired customer from the generated drop-down list. You may be prompted to use the unapplied cash for the selected customer; confirm or deny.
   Date Received	The date the check was received.
   Date Posted	The date the check was sent.
   Check #	The number on the check.
   Check Amount	The dollar amount of the check.

2. Enter information in the AR Batch Info group:
   
   

   Field	Description
   Created Date	This field is auto-populated with the current date.
   Accounting Period	The accounting period to which this check will apply.
   Batch Type	The type of batch that will be created - Payment, Bill Correction, End of Year, etc.
   Bank	The bank through which the payment will be processed.
   Description	A free-text field used to describe this batch.

3. Click the Next button.

Customer Invoice Selection Tab

Note: Sorting is available for these columns. When a header is selected, the row will sort based on:

• Invoice # - Alpha/Numeric sort
• Invoice Amount - Amount value sort
• Payment Amount - Amount value sort
• Finance Charge  - Amount value sort
• Invoice Date - Date sort
• Branch - Alpha/Numeric sort
• OriginalBalance - Amount value sort

The invoice search uses alphanumeric sorting by default. For added sorting capability, enable the Config Option UseBestGuessInvoiceNumberSort. If enabled, the system will attempt to guess if the invoice number is a true number; if not, it will try to sort the column as text. This article: Config Option - UseBestGuessInvoiceNumberSort contains more information.

1. Ensure the auto-populated information is correct in the Customer Name, Department Name, Check Name, and Post Date fields.
   
   
2. Select the invoice(s) to which payment will be applied.  
   
   
   
   
3. To avoid paying off a transaction in full, replace the value in the Payment Amt column with the desired amount.
   
   

   Note: Items with a negative payment amount are unapplied cash for this customer and can be used to lower the amount due.
   
   

4. Click the Finish button.

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