Create New AR Batch

Create a new AR batch with the directions below or to create a new batch using a received check.


  1. Click on Back Office and then AR option


  2. Click New Batch


  3. The New AR Batch wizard opens.
  4. Populate the fields according to these definitions:


    Field Description
    Created Date This field is automatically populated with the current date.
    Accounting Period The accounting period during which this batch is being created.
    Batch Type

    A Batch Type is selected to offer a reason for the creation of the batch. A selection of Batch Type does not alter anything about the batch, rather it provides an explanation for the batch to assist in record keeping.

      • Payment - payment of an invoice; the standard, most frequent reason for generating a batch.

      • ARAdjustment - designates that an edit was made; frequently used for write offs or minor adjustments to debit or credit

      • Bill Correction - selected when a correction is made to an erroneously paid bill; for example, if a $99 bill was paid as $999 due to a typing error, "Bill Correction" batch type would be generated to adjust for the errant $900.

      • endofyear - designates that the batch was generated to clear books at year end.
    Line Item Type

    Employee or Invoice

    Bank The bank through which this payment will be made.
    Description A free-text field to describe the AR batch. 
  5. Click the Finish button.


  6. This creates an active batch and automatically navigates to the Post Payment subsection.
    Posting AR Payment


The default Default Check #, Default Date Received, and Default Date Posted will apply to all the invoices selections done in the AR batch. The Default Check #,  Default Date Received, and Default Date Posted will remain persisted as long as the user stays on the AR Batch screen.

Note: If the user closes the AR Batch screen those fields will be reset when they reopen the active AR Batch.


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