Configuring Pay Basis

Overview

Updated 04/11/2023

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What is Pay Basis
    Valid Pay Basis methods
    Statutes
How to configure Pay Basis in Classic
    Order
    Assignment
    Employee
    Time Entry
Examples
    Weekly
    Override

What is Pay Basis

In the states of Minnesota and Washington it is required to indicate the method of Pay Basis to display on the employee’s earning statement.

Valid Pay Basis methods

1. Commission
2. Day
3. Hourly
4. Hybrid/Other
5. Piece Pay
6. Salary
7. Shift
8. Weekly

Statutes

Minnesota

• https://www.revisor.mn.gov/statutes/cite/181.032

Washington

• https://app.leg.wa.gov/WAC/default.aspx?cite=296-126-040

How to configure Pay Basis in Classic

Pay Basis can be configured in one of four places in Classic. The four places where you can configure Pay

Basis are in

1. Order
2. Assignment
3. Employee
4. Time Entry

Order

Order > Assignment > More Info tab

Note: Updating the Pay Basis at the Order level does not have a downstream flow.

Assignment

Assignment > Detail > More Info tab

Employee

Employee > Assignment > More Info tab

Time Entry

Time Entry > Card View > Snapshot tab

If the Pay Basis is setup at the Assignment level, this will update the Pay Basis fields under Employee and Time Entry.

If the Pay Basis is setup at the Employee level, this will update the Pay Basis fields under Assignment and Time Entry.

If the Pay Basis is setup at the Time Entry level, this will NOT update the Pay Basis fields under Assignment or Employee. However, this will override the Pay Basis that is displayed on the employee’s statement for the current Accounting Period.

Examples

Weekly

Setting up a Pay Basis for an employee in Minnesota with the value of ‘Weekly’.

Navigate to Assignment > Detail > More Info tab select ‘Weekly’ from the Pay Basis dropdown and tab to save that field.

When you navigate to Employee > Assignment > More Info tab you’ll see that the Pay Basis was populated with the value you entered in Assignment.

When you navigate to Time Entry > Card View > Snapshot tab you’ll see that the Pay Basis was populated with the value you entered in Assignment.

Once you process pay for the employee and open the paycheck, you’ll see the ‘Weekly’ Pay Basis value displayed on the paycheck stub portion.

Override

Using the same configuration in the example above where Pay Basis equals to ‘Weekly’, the following steps will illustrate how to override the value.

Navigate to Time Entry > Card View > Snapshot tab and select the Pay Basis value you wish to override from the dropdown and tab off the field to save the entry.

Once you process pay for the employee and open the paycheck, you’ll see the overridden value of ‘Piece Pay’ Pay Basis displayed on the paycheck stub portion.