Equipment Deduction Tracking

Overview

Updated 07/07/2021

 

The Equipment Deduction Tracking/Refund function is used to track items the employee has purchased for work use. Items or services such as boots, safety googles, and drug tests are frequently tracked through this function.

 

 

Equipment Deduction Tracking Setup

1. Select Equipment Deduction Tracking from the Actions menu of the Assignment section. This displays the Equipment Deduction Tracking/Refund window.
   
   Note: If this is the first equipment entry for this assignment the default will be a deduction. If a deduction already exists for the assignment, you will be prompted indicate if you are entering a deduction or a refund.
   
   
   
   
2. Complete the data entry for the equipment deduction by entering data in the following fields:
   
   

   Field	Description
   Equipment	Select the type of equipment from the drop-down menu. For information on editing the Equipment menu click here.
   Tag	A numeric code that corresponds to the type of equipment selected.
   Issue Date	The date the equipment was given to the employee.
   Deduction Amount	Cost of the equipment which is being withheld.
   Deduction A/c Period	The accounting period in which the deduction will appear.
   Owner	The owner of the equipment.

3. When you have finished your data entry click the Finish button to save the data and return to the Assignment section.
   
   

Refund Setup

To set up a refund using the Equipment Deduction Tracking option:

1. Set up a deduction for the equipment you're refunding.
   
   
2. Select Equipment Deduction Tracking from the Actions menu of Assignment. This will display the Employee Deduction Choose Mode
   window. 
   
   
   
   
3. Select Refund from the window. This displays the Equipment Deduction Refund tab. 
   
   
   
   
4. Complete data entry for the equipment deduction refund in the following fields:
   
   

   Field	Description
   Refund Amount	Amount that is being refunded.
   Refund A/c Period	Accounting period when the refund was issued.
   Credit Amount	Amount being credited.
   Credit A/c Period	Accounting period when the credit was issued.
   Return Note	Record messages concerning the status or condition of the returned equipment.

5. Click the Finish button to save the data and return to the Assignment section.

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