The Employee Search section enables the search and selection of employees that match a range of search criteria and filters.
Note: If expected search results are not returned, make sure you have access to the correct branches or check the settings on the Search Option Slide Panel. See section below.
Search for an Employee
Generate employee search results by entering an employee-associated term into the Search field. Press the Enter key on your keyboard to execute the search.
The employee associated term entered into the Search field is dependent on the Resource Type and Search Type filters. The definitions for those filters are detailed below but, as an example, if "All" is selected from the Resource Type filter and "City Name" has been selected from the Search Type field and the term "Chicago" is entered into the Search Criteria field, the generated results will display any and all employees in your system that have "Chicago" listed as the City Name in their profile.
Double-click on an employee's row to open the employee's record.
The Resource Type filter displays results based on whether or not the employee's record has been processed or unprocessed.
|Processed||Returns processed employee records in search results. A processed employee is an employee that has passed the application stage and is available for assignment in the Avionté system.|
|Unprocessed||Returns unprocessed employee records in search results. An unprocessed employee is an employee that has not yet passed the application stage and is not yet available for assignment in the Avionte system.|
|All||Returns all search results.|
Once a Resource Type has been selected, select Set to save the Resource Type as the default value.
Select the type of characteristic by which the search will be performed.
For example, if "Phone Number - Contains" is selected in the Search Type field and "7204" is then entered in the Search Criteria field, any employee with a phone number containing the sequence of numbers "7204" will be generated in the search.
|Name||Employee's full name.|
|SSN||Employee's Social Security Number.|
|SIN (Canada)||The employee's Social Insurance Number|
|Employee ID||Employee identification number.|
|Phone Number - Contains||Numerical sequence appears anywhere in the phone number value.|
|City Name||The employee's city of residence.|
|State||The employee's state of residence.|
|Province (Canada)||The employee's province of residence.|
|Zip Code||The employee's residence Zip Code.|
|Postal Code (Canada)||Postal Code in which the employee lives.|
|External ID||Identification number assigned to the employee by an external entity.|
|Phone Number - Begins||Numerical sequence that occurs at the beginning of the phone number value.|
|Nickname||Alternate name for an employee.|
|Entered By||The user who entered the initial data of the employee.|
|Record Type||The processed status of the employee record.|
|Stage||The most recently initialized stage for the employee.|
|Stage Status||The status of the current stage.|
|All Contact Methods||Alphanumeric sequence contained in any contact method of an employee.|
|Last Four SSN/SIN (CA)||The last four digits of an employee's Social Security Number or Social Insurance Number (CA).|
Once a Search Type has been selected, select "Set" to save the Search Type as the default value.
After selecting the type of search to conduct, enter the specific criteria to search for in the Search Criteria field. Press Enter on the keyboard to conduct the search.
Double-click on that entry's row to navigate to the Summary page of the DH Order section.
If a search does not produce expected employee records, check the Search Options slide panel (see help below) to ensure proper filtering.
Search Field Chooser
The field chooser menu controls what columns are displayed for the search results. Columns can be clicked and dragged to display in any order.
|ACA Eligibility||Displays the employee's eligibility status for Affordable Care Act benefits. This field is not available in 14.1.3 and newer.|
|ACA Stability End Date||The date that ACA stability ends. This field is not available in 14.1.3 and newer.|
|Agency Name||Name of the agency with which the employee is associated.|
|Branch||The company branch with which the employee is associated.|
|City||The employee's stated city of residence.|
|Date Entered||The most recent date the employee's data was entered into the system.|
|The employee's email address.|
|Employee ID||Identification number assigned to the employee.|
|Employee GUID||System Identification number assigned to the employee. This field is only available in versions 14.1.3, 14.1.4, and 14.1.5.|
|Entered By||The name of the user that entered the employee's data. This field is not available in 14.1.3 and newer.|
|E-Verify Status||Displays the employee's status in the E-Verify process. This field is not available in 14.1.3 and newer.|
|FirstName||The employee's first name.|
|Last Contact Date||The date of the last recorded interaction between the agency and the employee. This field is not available in 14.1.3 and newer.|
|LastName||The employee's last name.|
|Name||The employee's full name.|
|Nickname||An alternative name used by the employee. This field is not available in 14.1.3 and newer.|
|On Asg||Indicates whether or not the employee is on assignment.|
|Order Candidate||Indicates whether or not the employee the employee has been designated as a candidate for an order. This field is not available in 14.1.3 and newer.|
|Phone||The employee's phone number.|
|Postal Code||The employee's residential postal code (Canada).|
|Province||The employee's province of residence (Canada).|
|Record Type||Displays the the type of record on file for the employee. This field is not available in 14.1.3 and newer.|
|SIN||The employee's Social Insurance Number (Canada).|
|SSN||The employee's Social Security Number.|
|State||The employee's state of residence.|
|Status||Displays indications of an employee's status based on the unique codes defined by your branch.|
|Street 1||First line of the employee's street address.|
|Street 2||Second line of the employee's street address.|
|T4||Indicates whether or not the employee has been given a completed T4 income tax document (Canada).|
|Tax Credit Qualified||Indicates whether or not the employee is qualified for a tax credit.|
|W2||Indicates whether or not the employee has been given a completed W2 income tax document.|
|Zip Code||The employee's residential zip code.|
Search Option Slide Panel
The Search Option Slide Panel on the far-right of the screen offers additional search filtering options. Search Options override standard search parameters.
|By Status||Isolate your results to only a specific employee status.|
|Unassigned||Limit your search to unassigned employees only.|
|Branch||Only search among employees linked to the selected branch.|
|My Employee||Search only for employees for whom you've performed a particular action (Interviewed, Entered by, etc.)|
|Record Type||Limit search results to only a particular type of records.|
The options under Standard Search provide descriptions for advanced searches. Double clicking the description will navigate you to the Advanced Search results for that description. Visit Advanced Search for more information.
The Actions section provides print and export options. Once search results have been generated, the results may be sent to a printer as an image or exported in Microsoft Excel format.
|Preview Before Printing||Checking this box prompts a preview of the page once Print Search Results has been clicked.|
|Fit width to pages||Determines the width of the printed grid.|
|Print Search Results||Sends the search results to the computer's default printer.|
|Export to Excel||Prompts the computer to open the search results in Microsoft Excel.|