Employee - Search

The Employee Search section enables the search and selection of employees that match a range of search criteria and filters. 

CHAPTERS

Search for an Employee
Filters
Resource Type 
Search Type
Search Field Chooser
Search Option Slide Panel
Only Show
Standard Search
Actions
Troubleshooting

Note: If expected search results are not returned, make sure you have access to the correct branches or check the settings on the Search Option Slide Panel. See section below.

Search for an Employee

Generate employee search results by entering an employee-associated term into the Search field. Press the Enter key on your keyboard to execute the search.

The employee associated term entered into the Search field is dependent on the Resource Type and Search Type filters. The definitions for those filters are detailed below but, as an example, if "All" is selected from the Resource Type filter and "City Name" has been selected from the Search Type field and the term "Chicago" is entered into the Search Criteria field, the generated results will display any and all employees in your system that have "Chicago" listed as the City Name in their profile. 

Double-click on an employee's row to open the employee's record. 

Filters

Resource Type 

The Resource Type filter displays results based on whether or not the employee's record has been processed or unprocessed. 

Field	Description
Processed	Returns processed employee records in search results. A processed employee is an employee that has passed the application stage and is available for assignment in the Avionté system.
Unprocessed	Returns unprocessed employee records in search results. An unprocessed employee is an employee that has not yet passed the application stage and is not yet available for assignment in the Avionte system.
All	Returns all search results.

Once a Resource Type has been selected, select Set to save the Resource Type as the default value.

Search Type

Select the type of characteristic by which the search will be performed.

For example, if "Phone Number - Contains" is selected in the Search Type field and "7204" is then entered in the Search Criteria field, any employee with a phone number containing the sequence of numbers "7204" will be generated in the search. 

Field	Description
Name	Employee's full name.
SSN	Employee's Social Security Number.
SIN (Canada)	The employee's Social Insurance Number
Employee ID	Employee identification number.
Phone Number - Contains	Numerical sequence appears anywhere in the phone number value.
City Name	The employee's city of residence.
State	The employee's state of residence.
Province (Canada)	The employee's province of residence.
Zip Code	The employee's residence Zip Code.
Postal Code (Canada)	Postal Code in which the employee lives.
External ID	Identification number assigned to the employee by an external entity.
Phone Number - Begins	Numerical sequence that occurs at the beginning of the phone number value.
Nickname	Alternate name for an employee.
Entered By	The user who entered the initial data of the employee.
Record Type	The processed status of the employee record.
Stage	The most recently initialized stage for the employee.
Stage Status	The status of the current stage.
All Contact Methods	Alphanumeric sequence contained in any contact method of an employee.
Last Four SSN/SIN (CA)	The last four digits of an employee's Social Security Number or Social Insurance Number (CA).
BOLD Talent ID	The employee's BOLD Talent ID (exact search only)

Once a Search Type has been selected, select "Set" to save the Search Type as the default value.

After selecting the type of search to conduct, enter the specific criteria to search for in the Search Criteria field. Press Enter on the keyboard to conduct the search.

Double-click on that entry's row to navigate to the Summary page of the DH Order section.

If a search does not produce expected employee records, check the Search Options slide panel (see help below) to ensure proper filtering. 

Search Field Chooser

The field chooser menu controls what columns are displayed for the search results. Columns can be clicked and dragged to display in any order.

Field	Description
ACA Eligibility	Displays the employee's eligibility status for Affordable Care Act benefits. This field is not available in 14.1.3 and newer.
ACA Stability End Date	The date that ACA stability ends. This field is not available in 14.1.3 and newer.
Agency Name	Name of the agency with which the employee is associated.
BOLD Talent ID	Identification number assigned to the employee in AviontéBOLD. (Default is unchecked/inactive.)
Branch	The company branch with which the employee is associated.
City	The employee's stated city of residence.
Date Entered	The most recent date the employee's data was entered into the system.
Email	The employee's email address.
Employee ID	Identification number assigned to the employee.
Employee GUID	System Identification number assigned to the employee. This field is only available in versions 14.1.3, 14.1.4, and 14.1.5.
Entered By	The name of the user that entered the employee's data. This field is not available in 14.1.3 and newer.
E-Verify Status	Displays the employee's status in the E-Verify process. This field is not available in 14.1.3 and newer.
FirstName	The employee's first name.
Last Contact Date	The date of the last recorded interaction between the agency and the employee. This field is not available in 14.1.3 and newer.
LastName	The employee's last name.
Name	The employee's full name.
Nickname	An alternative name used by the employee. This field is not available in 14.1.3 and newer.
On Asg	Indicates whether or not the employee is on assignment.
Order Candidate	Indicates whether or not the employee the employee has been designated as a candidate for an order. This field is not available in 14.1.3 and newer.
Phone	The employee's phone number.
Postal Code	The employee's residential postal code (Canada).
Province	The employee's province of residence (Canada).
Record Type	Displays the the type of record on file for the employee. This field is not available in 14.1.3 and newer.
SIN	The employee's Social Insurance Number (Canada).
SSN	The employee's Social Security Number.
State	The employee's state of residence.
Status	Displays indications of an employee's status based on the unique codes defined by your branch.
Street 1	First line of the employee's street address.
Street 2	Second line of the employee's street address.
T4	Indicates whether or not the employee has been given a completed T4 income tax document (Canada).
Talent ID	The employee's BOLD Talent ID
Tax Credit Qualified	Indicates whether or not the employee is qualified for a tax credit.
W2	Indicates whether or not the employee has been given a completed W2 income tax document.
Zip Code	The employee's residential zip code.

Search Option Slide Panel

The Search Option Slide Panel on the far-right of the screen offers additional search filtering options. Search Options override standard search parameters.

Only Show

The Only Show options limit search results to specific criteria. Once search criteria have been selected, a search can be performed to return filtered results.

 

Field	Description
By Status	Isolate your results to only a specific employee status.
Unassigned	Limit your search to unassigned employees only.
Branch	Only search among employees linked to the selected branch.
My Employee	Search only for employees for whom you've performed a particular action (Interviewed, Entered by, etc.)
Record Type	Limit search results to only a particular type of records.

 

Options in this section can be combined to search for employees with a particular type of shared criteria. For instance, checking multiple boxes can produce search results only for employees with a particular status at a certain branch, or unassigned users.

 

 

 

Standard Search

The options under Standard Search provide descriptions for advanced searches. Double clicking the description will navigate you to the Advanced Search results for that description. Visit Advanced Search for more information.

Actions

The Actions section provides print and export options. Once search results have been generated, the results may be sent to a printer as an image or exported in Microsoft Excel format. 

Field	Description
Preview Before Printing	Checking this box prompts a preview of the page once Print Search Results has been clicked.
Fit width to pages	Determines the width of the printed grid.
Print Search Results	Sends the search results to the computer's default printer.
Export to Excel	Prompts the computer to open the search results in Microsoft Excel.

 

 

 

Troubleshooting

If search results are not generating as expected, check the configuration behind the Search Options tab on the right-hand side of the page. Search Options override standard search parameters.