Employee Payroll - Deduction

Updated March 02, 2026 17:51

The Payroll section of Avionté contains a deduction sub-section used to configure deductions at an employee level per supplier. Before setting up a deduction here, the deduction type must first be defined in the Transaction Type section of Admin Tools.

Note: The features and behaviors described in this article are available in Avionté version 14.1 and above.

Add a Deduction

In the Employee section, search for and select the employee for whom the deduction is being set up.
Expand Payroll in the Employee sub-menu and select Deduction.
Click New Deduction in the upper-left portion of the Deduction tab. The fields clear for entry.
Confirm the correct supplier is selected in the Supplier drop-down.
Review the Max % of Net field, which sets the default maximum percentage of the employee's net income available for deductions.
Click the Deduction Type drop-down and select the appropriate deduction.

For Amount/Percentage, select one of the following options:

Option	Description
Fixed Amount	Deducts a set dollar amount from employee pay. Enter the amount in the Amount field.
Percentage	Applies a percentage deduction to Gross or Net pay. Enter the percentage in the Percent field. Up to 3 decimal places are supported.

Check Flag During Payroll if the deduction should trigger a warning during payroll processing, allowing you to verify or modify it before finalizing.
Check Court Ordered if the deduction is court-mandated. A warning will appear during payroll processing to prompt review.
In the Deduction Max % field, set the maximum percentage of the total paycheck the deduction can claim. This value overrides the Max % of Net and should reflect any court order or legal requirements.

Note: Deduction Max % will only appear with certain Deduction Types. If it is not visible below the Deduction Pay Cycle field it may not be applicable to your current deduction type.

For example, if the max is set to 50% and Net Income (NI) is $100, the maximum deductible (Disposable Income) is $50. When two garnishments of equal amounts are processed in the same sequence, each receives $25. When amounts differ (e.g., $50 and $10), the system weights them proportionally:
1. Add amounts together to find the total: $50 + $10 = $60
2. Divide each by the total to find proportional weight: $50/$60 = 0.83 and $10/$60 = 0.17
3. Multiply each weight by disposable income: 0.83 × $50 = $41.50 and 0.17 × $50 = $8.50
If one garnishment is set to sequence 1 and the other to sequence 2, the full $50 goes to sequence 1 and $0 to sequence 2.

Use the Sequence field to set the order in which deductions are taken from the employee's paycheck. The system processes lower sequence numbers first in full before moving to higher ones. Deductions sharing the same sequence number are prorated if needed.

Note: There are restrictions on which deduction types can share a sequence. Refer to the table below.

Deduction Type	Should Be Placed With	Cannot Be Placed With
Disposable Income Exempt	Disposable Income Exempt	All-or-Nothing, Non-Disposable Income Exempt
Non-Disposable Income Exempt	Non-Disposable Income Exempt	Disposable Income Exempt, All-or-Nothing
All-or-Nothing	All-or-Nothing	Non-Disposable Income Exempt, Disposable Income Exempt
Tiered	None	All
Levy	None	All

The Active checkbox is checked by default, making the deduction live once saved. Unchecking it excludes the deduction from payroll calculations.
The Per Hour checkbox may appear if configured by your administrator.

Note: Per Hour deductions calculate as: Rate × (Regular Hours + Overtime Hours + Double Time Hours).
From the Deduction Pay Cycle drop-down, select how often the deduction applies: hourly, daily, weekly, biweekly, monthly, semi-monthly, or yearly.

In the Date fields, enter the deduction's effective dates:

Option	Description	Additional Information
Start Date	Enter the date the deduction becomes effective (MM/DD/YYYY) or select from the calendar.	Backdated checks falling within the deduction's start and end dates will have the deduction applied.
End Date	Enter the date the deduction ends. Useful for annual plans or fixed-term deductions. Leave blank for open-ended deductions.

In the Agency drop-down, select the entity receiving the deduction payment, such as an insurance provider or 401(k) administrator.
In the Reference Number field, enter the employee's deduction account number.

In the Limits section, configure maximum deduction amounts as needed:

Option	Description
Apply Limits	Check this box to enforce the limit values below. Must be enabled alongside the PayPeriodLimit Transaction Property.
Pay Period Limit	Maximum amount that can be deducted per pay period. Especially useful when a percentage method is used and a cap is required.
Monthly Limit	Maximum amount that can be deducted per month.
Yearly Limit	Maximum amount that can be deducted per year.
Life Time Limit	Maximum total amount that can ever be deducted over the employee's lifetime.

Edit Deductions

To edit an existing deduction, select it from the deduction grid in the upper portion of the window. The deduction's current settings populate the form below. Update the fields as needed and click Save Deduction.

Delete Deductions

To delete one or more deductions, select them in the grid, right-click the selection, and choose Delete Employee Deduction(s). A confirmation window appears before the deletion is finalized.

Note: Deductions that appear on an existing employee check cannot be deleted. Review all associated checks before attempting to delete a deduction.

View Deduction History

To review a deduction's history, select it from the deduction grid and click the Deduction History tab. The history details for the selected deduction display in the lower portion of the screen.

Add & View Notes

To add a note to a deduction, click the Notes tab and enter your content in the text box.

Rate Setup for Tiered Deductions

For tiered deductions, configure deduction rates on the Rate Setup tab. Click New Deduction Rate to add a rate. All values should be annualized — multiply the rate by the pay frequency to calculate the yearly total.

Other

On the Other tab, select which Staffing Supplier is responsible for handling the deduction.

One-Time Deduction Tip

If a one-time deduction isn't subtracting from a paycheck as expected, follow these steps:

Adjust the Start Date to one day before the pay period begins.
Set the End Date to a date past the end of the pay period, or leave it blank.
Check the Apply Limits box for the deduction.
Set a Lifetime Limit equal to the deduction amount.

If needed, void or reverse the employee's incorrect check and reissue a corrected one. Process a reversal if a check has already been issued.

Additional Configuration

The following configuration options provide additional control over employee deduction behavior:

AllowEditEmployeeDeduction
Admin Tools: Branch: BranchSetting: DefaultEmployeeDeductionFrequencyConfigChoiceID
DefaultEmployeeDeductionFrequencyConfigChoiceSystemName
DefaultImportPayrollDeductionFilePath
DefaultEmployeeDeductionSupplier
ProcessDeductionsByWeekWorked

Troubleshooting

Visit the Deductions Not Calculating as Expected article for common troubleshooting resolutions.

Key Terms

Term	Definition
Gross Pay	The full value of an employee's paycheck before any withholdings.
Net Pay	The amount an employee receives after all deductions, taxes, and garnishments.
DI Exempt	A voluntary deduction that may reduce disposable income (DI) below the set minimum (typically minimum wage). See examples.
Non-DI Exempt	A deduction that will not be applied if doing so would reduce disposable income below the set minimum. See examples.
Voluntary (Pre-Tax) Deductions	Employee-elected deductions taken before taxes are calculated, but factored alongside garnishments to ensure all required payments are covered.
Garnishments	Court-ordered or government-mandated deductions (e.g., child support, fines) taken after taxes.
Levy	A legal garnishment that removes all but a specified value or percentage from a paycheck. Levies are DI exempt.
Sequence	A group of deductions processed simultaneously. Most paychecks have multiple sequences due to restrictions on which deduction types can share a sequence. See examples.
Tiered Deductions	Deductions with rules that vary based on remaining pay at processing time, typically switching between a fixed amount and a percentage. See examples.
All-or-Nothing	A deduction type that can cause an entire sequence to be skipped if any deduction in that sequence cannot be fully withheld. See examples.
Max Percent of Net	The limit below which an employee's paycheck cannot be reduced (DI Exempt deductions are excluded). See examples.
Deduction Max Percent	The maximum percentage of a paycheck a single deduction can claim. See examples.
Per Hour Deduction	A deduction calculated based on hours worked during a pay period.
System Deductions	Advance Bank, Advance Pay Back, and Advance Pay Back Fee. Advance Pay Back and Advance Pay Back Fee are always applied second to last; Advance Bank is always applied last.

→ Add a Deduction	→ Edit Deductions
→ Delete Deductions	→ View Deduction History
→ Add & View Notes	→ Rate Setup for Tiered Deductions
→ Other	→ One-Time Deduction Tip
→ Additional Configuration	→ Troubleshooting
→ Key Terms