Resume Parser - Search

Updated August 26, 2024 14:18

The Avionté Resume Parser recognizes text and keywords from documents (PDFs, MS Word, etc.) uploaded into the application. A new employee profile is created based on the data in the resume. A resume parsed into Avionté should be immediately available in the Main Menu's Front Office > Employee option.

The Avionté Resume Parser features:

A fully-rendered preview screen. Standardized formatting is now applied to parsed resume content in a preview screen so a user can compare parsed information to a likeness of the original resume. Visit the Resume Parse Quick Preview article for complete details.
The Employee > Professional Summary in versions 16.2 and newer of the Core application is now auto-populated with resume information following a resume parse.
Advanced Search in all versions is currently limited to only keywords parsed from the resume.

Parser Resume Types

An applicant may upload a resume (optional). Applicants can browse for the file, or simply drag and drop it into the resume area. Applicants can also copy and paste resume text into the resume area.

Most word processor formats are recognized by the Avionté resume parser.

If a resume is unable to parse into the system, it is most likely due to exceeding the file size restriction (30MB) or the resume contains unrecognized image formats.

Accepted file types (up to 30MB)

.doc - a Microsoft Word format including:

Word for DOS
Word for Windows 1 and 2; Word 3 and 4 for Mac OS
Word 5 and Word 95 for Windows; Word 6 for Mac OS
Word 97 and later for Windows; Word 98 and later for Mac OS

.docx - a Microsoft Word format available in:

Word 2007 and later for Windows
Word 2008 and later for OS X
Miscellaneous open source word processing programs

.pdf - Adobe Portable Document Format.

Note: The resume parser does not work on image-based files—for example, the parser cannot parse a PDF produced by scanning a paper resume. Text-based files, including PDFs produced by exporting to PDF, are accepted and parsed. There is no check for which type of PDF an applicant has uploaded: both are accepted, but only text-based PDFs are successfully parsed.

.txt - a standard document that contains unformatted text available in:

MS-DOS and Windows
Notepad
Unix
Mac OS X

Search Type

Select the type of characteristic by which the search will be performed.

For example, if "Order ID" is selected in the Search Type field and "7204" is then entered in the Search Criteria field, any assignment with an order ID containing the sequence of numbers "7204" will be generated in the search.

Field	Description
Name Search	Searches for resumes based on the file name of the resume.
Batch ID	Searches for resumes based on the ID assigned to a specific set of resumes.
Source	Searches for resumes based on the way the resume was imported into Avionté.

Once a Search Type has been selected, select "Set" to save the Search Type as the default value.

After selecting the type of search to conduct, enter the specific criteria to search for in the Search Criteria field. Press Enter on the keyboard to conduct the search.

Note: If a search does not produce expected assignment records, check the Search Options slide panel (see help below) to ensure proper filtering.

Search Field Chooser

The field chooser menu controls what information and columns are displayed for the search results. Columns can be clicked and dragged to display in any order.

Field	Description
Choose	The check box column used to select a resume row for an action.
DuplicateLikely	If a parsed resume closely matches a previously parsed resume, the DuplicateLikely column will display a check mark. Specific data must be included in the resume for the system to accurately perform a duplicate check. When adding talent in the Aero platform, the parser checks for first name, last name and email address. When adding an employee in the Core application, data such as Email Address, Primary Phone, Name, and Primary Address (including Street Address1) are required. Visit the the Config Option - CheckDuplicateEmployeeResumeParserSP article for details.
EmployeeID	Displays a unique ID associated with the employee.
FileName	The name of the document, potentially different than the employee's name.
FullName	The first and last name of the employee on the resume.
Open	An action button enabling the resume to be opened.
ParsedBy	The name of the user that uploaded the resume.
PostDate	The date on which the resume was uploaded.
See Employee	An action button that opens the new employee's Employee Summary page.
Source	Shows the origin of the resume - parsed, manually uploaded, etc.

Parse Indicator

Note: Available in release 15.2.1 and newer.

Note: To select multiple resumes, CTRL + Select all resumes.

A Resume Parsing Progress indicator bar displays elapsed and remaining parse percentage in the upper right corner of the page. The more resumes parsed at one time (bulk-parsing), the longer the duration.

The function also features a "Cancel Parsing" button that will stop the next, queued resumes in a bulk set from parsing into the system.

Temporary Parse Folder

When data is initially parsed into the Avionté application, it is stored to the user's local machine in a temporary file, usually a folder with the location c:\Temp\ResumeParserTempFolder. Once the data has been fully parsed into the application it is safely stored in the document table and/or parsed to the record so that the temporary file is not necessary to the application. To free up drive space, the temporary folder can be emptied, however, if there is a concern about losing the information, the files could be saved to an external drive.

Resume Parse Conditions

The Avionté Resume Processor works within conditions when determining what data to install to the Employee record when parsing a new resume. Some data will override existing information.

Avionté Agent periodically looks for the most recent resume available
If the employee record has no education, the education from the new resume is installed.
If the employee record has no past jobs, past jobs are pulled from the new resume.
If there are competencies (skills) available in the new resume, the new competencies will replace what is on the employee record.
If the employee record has no Professional Summary then the new resume's Summary or Executive Brief will be used. If both exist, the Summary is considered first, then the Executive Brief.
Any HTML Resume document will overwrite an existing resume document.
Document Language is set to the detected human language in the resume.
An existing resume preview is overwritten by data from the new resume.