Wc Code Tab (Worker's Compensation)

Overview

Updated 01/20/2023

This topic refers to adding and modifying system-wide Wc Code options. Information on activating Wc codes for orders and customers on an individual basis can be found here.

The Wc Code tab displays the workers' compensation options as they are available for a Staffing Supplier. The grid in the upper portion displays existing Wc Codes. The lower portion displays the detail information about the Wc Code selected in the upper grid. New Wc Codes for the Staffing Supplier are defined in the lower portion. If Wc Codes exist in the system's staffing supplier they will be available to any newly-added staffing supplier.

• Click here for information on the Tabs available for Suppliers
• Click here for information on adding a Supplier property

Navigation
WcCode Grid
WcCode Detail Section
Rate Section
Shared By Section
Change a Wc Code
Enter a New Wc Code
Wc Code - State of Washington

Navigation

Find the Wc Code tab by navigating to Start Page > Actions menu > Admin Tools > Category = Employer > Choose Employer > Wc Code tab
Note: If a temp order is created on a WcCode's expiration date, this WcCode will not appear in the grid.

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WcCode Grid

Config WcCodeID

The code of the config option associated with the WcCode. This is a system-generated ID that may not be amended. 

WcCode

A specific workers' compensation code. 

Locality/Region

The region in which the WcCode can be applied. For instance, Minnesota has workers' compensation codes that differ from New York's. 

Description

A brief description of the WcCode. This description summarizes the function of the WcCode for end-users.

ProcessingMethod

The processing method applies a specific equation when processing a Wc Code based on wages. 

RG	Regular Gross. Sum of regular wages with overtime divided by 1.5; double-time divided by 2 & all other taxable pay.  In other words, workers' comp wages = Reg + OT/1.5+ DT/2 + All other taxable Pay.
FG	Full Gross. Workers' comp wages = the sum of all taxable pay amounts.
Hourly	Workers' comp wages = Reg + OT + DT pay units.

CountryCode

The country in which the WcCode is applicable.

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WcCode Detail Section

WcCode

The specific code currently chosen from the WcCode grid. 

Description

A brief description of the WcCode.

Country

The country in which the WcCode is applicable.

State

The state in which the WcCode is applied. 

Processing Method

The processing method applies a specific equation when processing a Wc Code based on wages. 

RG	Regular Gross. Sum of regular wages with overtime divided by 1.5; double-time divided by 2 & all other taxable pay.  In other words, workers' comp wages = Reg + OT/1.5+ DT/2 + All other taxable Pay.
FG	Full Gross. Workers' comp wages = the sum of all taxable pay amounts.
Hourly	WC cost calculated based on hours worked

Note: For Processing Method to function, the Transaction Type property calculateworkercompcost must be True.

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Rate Section

Note: All values are expressed in percent. The state may provide rates as a decimal. If that is the case, the rate will need to be converted from decimal to percent. For Example: .01 converts to 1%

Rate (%)	The specific rate at which the WcCode calculates.
Cost (%)	A customizable column that can display data based on reports.  Note: The Cost(%) column is a holding place for values generated by customized reports. By default, this column does not display a value.
LNIEE (%)	The state of Washington processes workers' compensation claims with the employee - not just the employer - paying a portion of the WC rate. See the WcCode - State of Washington help section below.
LNIER (%)	The state of Washington processes workers' compensation claims with the employer - not just the employee - paying a portion of the WC rate. See the WcCode - State of Washington help section below.
StartDate	The date the WcCode was instituted.
EndDate	The planned date of termination for the WcCode.

 

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Shared By Section

The Shared By section displays available company branches that may use the WcCodes. To apply the WcCode to a branch, place a check mark in the branch's corresponding box.

 

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Change a Wc Code

1. Highlight the Wc Code in the WcCode grid. The details of the highlighted Wc Code are displayed in sections below.
   
   
2. In the WcCode Detail section (see definitions above), adjust the Description, Country, State, and Processing Method to adjust those values for the chosen Wc Code. 
   
   
3. Change a Wc Code rate: In the Rate section (see definitions above), enter the new rate in a new line, and enter the effective start date and end date for the new rate.
   
   
   
   

   Notes	To avoid erasing historical rate values, do not edit the Rate (%) field directly. Instead, enter the new rate in a new line, below the original rate, and enter the effective start and end dates for the new rate.  Note that if any date ranges overlap, an error will generate, and your changes will not be saved.
   	The Cost(%) column is a holding place for values generated by customized reports. By default, this column does not display a value.
   	If a recalculation is needed for an existing transaction, contact Avionte Support through the Support Center.

4. Click the Save button in the lower-right corner to save changes. The new values will be displayed in the WcCode grid.

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Enter a New Wc Code

1. Click the Add New button. The WcCode Detail, Rate, and Shared By sections will clear values.
   
   
2. In the WcCode Detail section (see definitions above), adjust the Description, Country, State, and Processing Method to adjust those values for the chosen Wc Code.
   
   
3. In the Rate section (see definitions above), adjust the Rate (%) , StartDate, and EndDate to adjust those values for the chosen Wc Code.
   
   

   Notes	The Cost(%) column is a holding place for values generated by customized reports. By default, this column does not display a value.
   	To maintain historical values, add a new line, and enter the date with different effective dates than the original value.  If the dates overlap, an error will generate. Overwrite any fields where historical values are unnecessary.
   	If a recalculation is needed for an existing transaction, contact Avionte Support through the Support Center.

4. In the Shared By section, place a check mark in the corresponding branch box to share this WcCode with that branch. 
   
   
5. Click the Save button. The new Wc Code will be displayed in the Wc Code grid.

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Wc Code - State of Washington

• From the Rate panel, use the Field Chooser to enable the display of the LNIEE (%) and LNIER (%) columns. 
  
• Values must be entered in the LNIEE (%) and LNIER (%) columns.
• Values must be 0 in the Rate (%) and Cost (%) columns.
• In the WcCode Detail section, the Processing Method dropdown list must be set to Hourly. 
• The system will automatically process the deduction for the employee if the Washington WC code is used. 

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