Admin Tools Overview

Admin Tools is a section of Avionté used to manage how Avionté functions, what actions each user can perform, and company-specific settings used to conduct overall business functions.

 

System Category

 

System Category: System Choices

 

System Category: System Choices

System Choice Information KB article(s)
ADP

Used to align Avionté application to a client's online Work Opportunity Tax Credit configuration.

Announcement

Used to place announcements on the Avionté Start page. 

Assign Email Templates

The Assign Email Templates admin tool allows for standard or customized email templates to be assigned for use with the emails sent out on candidate assignment, and web portal credential changes. 

 
Background Check Plugins

Some integration partners that provide background check services require an access method or "plug-in" to communicate with Avionté. The Admin Tools Background Check Plugins option enables the configuration of the Avionté application with a client's background check provider. 

Background Check Provider

The Admin Tools Background Check Provider is used to manage—add, disable, and delete—background check providers. 

Burden

Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual. The Admin Tools: Burden functionality is used to view, edit, and add burdens to the system.

Burden Factor

The Admin Tools: Burden Factor functionality is used to view, edit, and add burdens to a specific transaction type in the system. Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual

Certification Type

The Certification Type section in Admin Tools allows a user to configure the certifications that appear in the Employee and Customer sections.

 
Config Bank

The Config Bank option in Admin Tools allows a user to add, edit, or delete the list of banks that appear within the Avionte system. 

Config Choice

Used to choose what is included in drop-down menus throughout the Avionté Core application.

Config Edit Mask Type

Masks are used to determine how some data is displayed in an application. For instance, ###-###-#### is frequently used to signify a telephone number. The Admin Tools: Config Edit Mask Type allows a user to add or edit mask types in the Avionté application. 

Config Option

The Config Option section of Avionté contains all of the settings for allowing or disabling various functions within Avionté. 

Counter

Counters on the Start Page provide a quick view of the current number of emails, appointments, open orders, tasks, arrival calls, weekly calls, etc.

Data Management    
Data Requirement Message

A DRM, or Data Requirement Message, is an on-screen message used to request more information from a user or inform a user that an action may cause unwanted results. 

 
Discount Type

Used to enable the entry of new discount types for use on the Discount tab on the Order Options item of the Customer section of Avionté.

Dynamic Panel

The Dynamic Panel section in Admin Tools is used to configure the horizontal and vertical panels available in the different sections of Avionté.

E-Verify

E-Verify is an Employment Eligibility Service managed by the US Government's Department of Homeland Security. Avionté integrates with E-Verify and displays the E-Verify screens used to gather information that is sent to the Department of Homeland Security.

Employee Benefit Plans

Use the Employee Benefit Plans section of Admin Tools to set up a correlation between a) an employer contribution to an employee benefit and b) an associated employee deduction from payroll. For example, you might configure Employee Benefit Plans for an employer-matched 401K plan, or for a health plan that includes an employer contribution and a portion paid by the employee. 

Evaluation

Evaluation is a feature located in Admin Tools used to create and send customized surveys to employees and contacts.

Form

The Admin Tool Form option allows users with Admin Tool privileges to grant or restrict access to certain menu and sub-menu items for specific users.

Import Export Mapping

The Import Export Mapping tool matches incoming data terms to existing Avionté data definitions.

For example, if Avionté imports a spreadsheet from an integration partner with pay types of "Reg", "OT", and "DT", but the Avionté default pay types are "Standard", "Overtime", and "Double Time", the Import Export Mapping function can equalize differing terms so they're properly translated during import.

Job Portal

Avionté enables job orders to be posted directly to online job boards such as Indeed, Simply Hired, and Career Builder. The Job Portal function in Admin Tools is used to manage the use of job boards populated with Avionté data. 

MarkUp

A markup is an increase to an original value. The MarkUp functionality in Admin Tools is used to manage markups on elements such as pay rates. Markups can be created, edited, and assigned to branches. 

PEO

A professional employer organization (PEO) is a firm that provides a service under which an employer can outsource employee management tasks, such as employee benefits, payroll and workers' compensation, recruiting, risk/safety management, and training and development.The PEO (Professional Employer Organization) functionality in Admin Tools enables the addition and management of PEOs in the Avionté application. 

Peoplenet Time Clocks

Peoplenet Time Clocks are online timeclocks used by employees to track work time while sending the data directly into the Avionté application. The Admin Tools > System Peoplenet Time Clocks option is used to manage which suppliers have access to the Peoplenet integration. 

Report

The Admin System Server Report option is used to make standard reports and AQs (advanced queries) available to Avionté users or groups. The Admin tool is also used to manage report category names, report descriptions, and config choice mapping. 

Resume Term Mapper

The System Resume Term Mapper option of Admin Tools enables the pairing of specific terms that appear on an applicant's resume with particular skill codes within Avionté so when an applicant's resume is parsed into the system, these keywords will be automatically matched with a corresponding skill code.

 

 

Sales Tax

The Sales Tax option found in the System category of Admin Tools is used to set up a state's sales tax for services provided by a staffing company.

 
Shift

The Shift section in Admin Tools manages the modification of work shifts including the addition of new shifts. 

Skill Code

The Skill Code Admin Tool allows users to add, edit, and delete the skill codes and categories that appear in other sections of Avionté including Order Options, Web Portals, and Skills. This tool is also used to link certifications to skill codes.

Split Plan

The Split Plan section in admin tools allows for the creation of revenue sharing plans for use when processing transactions.

Tax Authority

A tax authority is any government entity, be it federal, state, or local, that is authorized to collect taxes based on legislation. If your site is choosing to use Avionté to pay taxes directly into tax authorities instead of by other means, the tax authorities must be defined in the Tax Authority section of Admin Tools.

Test

The Admin Tools: Test functionality is used to manage tests, assessments, and certifications that can be administered to candidates and employees through portals. 

Transaction Type

The Config Transaction Type screen is divided into four main tabs that give access to all transaction types in the system and provides many tools to create, view, and configure them.

Wizard

Used to manage the availability of wizards (A wizard is a sequence of windows used to complete an action. Examples include Add Contact and Customer Certification.) throughout the application. 

 

Employer Category

In the Employer category, updates can be made to high level supplier ("supplier" refers to the staffing company that supplies labor)  information such as the bank account used for payroll, FEIN details, or setting up new users with access to the system. The Employer category is divided into tabs - (L to R) Detail, Branch, user, Wc Code, Bank, Tax, Locality/Country, Accrual Plan, Config Year, and Email.

 

Individual Tabs

 

Detail

A supplier's incidental information (name, address, logo, etc.) is managed from the Detail tab.  The Detail tab is divided into four sections - Supplier Info, Contact Method, Address, and Supplier Properties.

Detail

 

Branch

New branches (sites) are added to the employer (staffing supplier)—and existing branches are edited—on the Branch tab. If the new staffing supplier has no parent staffing supplier, then a default branch will be automatically created with the information from the staffing supplier (such as the address).

Branch

 

User

New users are added to the employer (staffing supplier) and existing users are edited on the Users tab for the selected employer.

User

 

Wc Code

The Wc Code tab displays the workers' compensation options as they are available for a Staffing Supplier. The grid in the upper portion displays existing Wc Codes. The lower portion displays the detail information about the Wc Code selected in the upper grid. New Wc Codes for the Staffing Supplier are defined in the lower portion.

Wc Code

 

Bank

The Bank tab is used to manage bank data for a user receiving direct deposits. The Bank information is not copied from the System Staffing Supplier so, for a new Staffing Supplier, the field in the Bank tab will appear blank.

Bank

 

Tax

Taxes for the staffing supplier are configured within the Tax tab of Admin Tools. Additional tax information can be viewed here, such as the federal and state unemployment limits. 

Tax

 

Locality/Country

The states, provinces, and countries in which the staffing supplier performs placements are added in the Locality/Country tab.

Locality/Country

 

Accrual Plan

Used to create and manage accrual plans that can be later applied to an Employee or Customer.  

Accrual Plan

 

Config Year

Yearly tax configuration can be seen for the Staffing Supplier from the Config Year tab.

Config Year

 

Email

The Email tab of the Employer section of Admin Tools is used to set up a company's SMTP email address for sending out statement letters.

Email

 

 

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